OPS STAFF Assistant - 64858593

Ops Staff Assistant

This is an OPS (Other Personal Services) position and as such no paid time off is offered. Health benefits will be offered for full-time employment. OPS employees are eligible to participate in a deferred compensation plan.

This highly responsible position provides a variety of technical clerical duties for the Contract Administration Department of the Florida Department of Health in Broward County.

The position incumbent must possess a great deal of initiative and make independent decisions. This position is designated as a sensitive position and is required to maintain confidential information in accordance with state and federal statutes, rules and regulations, as well as Florida Department of Health in Broward County policies, protocols and procedures. The position reports directly to the Health Services Manager B.

Maintains and updates tracking systems, logs and lists for contract administration. Keeps department staff informed on the status of agreements. Follows up on work processes to ensure timely completion. Supports contract administration staff by creating, preparing and maintaining contract files. Assists with the preparation of contract supporting documentation. Maintains inventory of contract files and file destruction requests. As needed, assists in scheduling or coordinating meetings and making travel arrangements.

Practices proper phone etiquette when answering phone calls and responding to inquiries. Maintains adequate inventory of supplies by preparing and submitting supply requisitions. Provides administrative support with preparing letters and memoranda. Receives and distributes the incoming mail. Prepares outgoing mail and interoffice material for courier pickup.

Performs other duties as assigned.

Minimum Qualifications:

1. Willing to work before, during and/or beyond normal work hours or days in the event of an emergency.
2. High school diploma or its equivalent.
3. Knowledge in office procedures and practices.
4. Able to perform basic arithmetical calculations, including the use of Excel spreadsheet.
5. Proficient in business writing.
6. Able to work dependently, plan and coordinate multiple assignments.
7. Able to effectively communicate oral and written.

Preferred Qualifications:

1. AA Degree or at least 60 college credits completed.
2. Two (2) years of secretarial or clerical work experience.
3. Experience utilizing Microsoft Office Suite in an administrative role.

The Benefits of Working for the State of Florida:

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements)
• Workers' Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The Florida Department of Health is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.