OPS Public Assistance Grant Mgr Lead - 31902599

OPS Public Assistance Grant Mgr Lead - 31902599

This position is responsible for assisting Bureau Management with the administration and management of FEMA's Public Assistance (PA) Grant Program and ensuring FDEM and sub-recipient compliance with all federal and state laws related to Public Assistance. The duties include, but are not limited to the following:

• Serve as a Lead-worker on the PA Grants Management Team having limited supervisory responsibilities.
• Direct and distribute work, maintaining a balanced workload among employees, keeping records, and defining work priorities.
• Serve as a member of the PA Grant Management team, assisting the PA Program Administrator in administering the PA Grant Management process.
• Assist other PA Grant Managers in resolving process issues.
• Monitor the PA Grant Management process to ensure consistency and accuracy.
• Provide feedback and recommendations to management for improving efficiency and motivating and encouraging staff to perform at a high level so the goals and objectives of FDEM are realized.

• Serve as the grant administrator for assigned agreements, monitoring the performance of Subrecipients and the Recovery's PA staff augmentation contractors, tracking progress, monitoring information system workflows, and ensuring adherence to all terms and conditions of the agreement.
• Conduct detailed reviews of documentation for grant agreements, payments, time extensions, amendments, closeouts, and other program activities, whether prepared by PA staff augmentation contractors or by the employee in this position, by verifying technical accuracy, completeness, and compliance with all applicable program requirements.
• Provide strategic oversight and day-to-day direction for the Division's PA staff augmentation contractors, ensuring they understand expectations, follow Division policies, and deliver high-quality technical, fiscal, and grant management support to the Division and Subrecipients.

• Prepare required reports regarding the status of awarded agreements and maintain an automated logging system for tracking all agreement payments.
• Assist in developing and/or updating Job Aids, Standard Operating Procedures, and other guidance documents.
• Ensure all records are maintained and relevant correspondence recorded in the appropriate information systems.
• Perform assigned duties during SEOC activations in support of emergency response and recovery efforts.
• Perform other related duties as assigned.

Knowledge, Skills, and Abilities:

• Ability to understand, interpret, and apply relevant Florida Administrative Code, Florida Statutes, and Code of Federal Regulations as well as FDEM policies and procedures related to contract/grant development, contract/grant management, and payment processing procedures.
• Ability to provide technical assistance to state and local governments and other entities on contracts/grants and payments.
• Ability to monitor grantee compliance with program requirements through review, analysis and processing of financial and program deliverables, including expenditure, budget, staff, progress reports, audits, and requests for payment.
• Demonstrated ability to manage all aspects of contract/grant management, including preparing funding agreements, processing requests for reimbursement, and monitoring project agreements.
• Knowledge of basic accounting and auditing principles and procedures.
• Ability to communicate effectively through verbal and written communications.
• Proficiency in extracting, compiling, and analyzing data from diverse systems to generate critical performance reports. Uses Excel and other reporting tools to identify process bottlenecks, compliance issues, and key performance indicators.
• Demonstrated computer software skills, including Word, Excel, and other database/spreadsheet software, with the ability to use additional applications (e.g., PowerPoint, Power BI) as needed.
• Ability to collect, analyze, and interpret contract/grant programmatic and financial data.
• Ability to independently develop timelines and deadlines for multiple projects to successfully complete work accurately and on time.
• Ability to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and be deployed in support of disaster response for up to 14 days, if needed.
• Ability to utilize problem-solving techniques.

Minimum Qualifications:

• Professional experience in one or more of the following fields: contract management, grant management, accounting, finance, accounts payable, auditing, or technical writing.
• Experience using Word, Excel, and other database/spreadsheet software, with the ability to use additional applications (e.g., PowerPoint, Power BI).

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Successful completion of background screening will be required for this position. The State of Florida and the Division of Emergency Management participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.