OPS Government Operations Consultant I - 64853174

OPS GOVERNMENT OPERATIONS CONSULTANT I - 64853174

This is an OPS Government Operations Consultant I position with the Department of Health in Lee County.

The Government Operation Consultant I is an independent and highly responsible position in the Department of Health-Lee County (DOH-Lee), with a complex administrative support, facilitating the operations of Finances and Accounting Department. This position provides administrative work assisting the Finance & Accounting Administrator in the operation of the Finance and Accounting division of the Department of Health-Lee County. Incumbent ensures that the Finance & Accounting Administrator is kept up to date on all administrative matters of the division. This position requires independent decision making and exceptional organizational skills. Incumbent handles confidential information on a "need to know" basis as defined in DOHP 50-10 Information Security and Privacy Policy. This position has access to the following information sets maintained in paper or electronic format: Human Resources, Purchasing, and administrative related files.

This position is classified as a sensitive position. The person in this position complies with all standards set by DOH-Lee and is responsible for the accuracy, integrity, security and privacy of client, employee, and program information under the direct control of the position. Incumbent handles confidential information on a "need to know" basis as defined in the Information Security and Privacy Policy. This position has access to the following information sets: Administration and HMS, FIS, FIRS, and any information required to perform the job. Employee abides by State and Federal laws governing health information. Employee is responsible to maintain confidentiality, security, privacy, and integrity of protected health information.

Manages and organizes the daily operation of the office of the Finance & Accounting Administrator by performing tasks that include, but are not limited to:

• Maintains the Finance Accountant Administrator's calendar of events and commitments, schedules appointments, coordinates meetings, conferences, and presentations, reserves conference rooms and vehicles, sets up and initiates conference calls.
• Provides purchasing and budgetary support. Submits and tracks purchase orders, reviews invoices, and resolves identified problems and discrepancies.
• Maintains office equipment, order supplies, and maintains inventory of consumable supplies for Finance and Accounting
• Operates a computer, fax machine, copier, and other office machines to compose and process a wide variety of correspondence and reports. Works on special projects as assigned.
• Performs other duties as assigned.
• Assists the Finance and Accounting Administrator with travel arrangements, prepares travel authorizations and travel reimbursements in STMS. Assists the Finance and Accounting Administrator in clearing travel charges through WORKS and STMS system. Monitors and keeps track of all outgoing travel authorizations and approvals to ensure approvals are provided in a timely manner. Provides purchasing and budgetary support to the Finance and Accounting division.
• Operates a computer, fax machine, copier, and other office machines to compose and process a wide variety of correspondence and reports. Works on special projects as assigned.
• Prepares various reports, as directed.
• Independently prepares special projects and performs other duties as assigned.

Knowledge, Skills and Abilities:

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of methods of data collection.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of the principles & techniques of records management
• Skill in operating a personal computer.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to understand, interpret & apply applicable rules, regulations, policies & procedures.
• Ability to prioritize individual workload.
• Ability to frequently bend, kneel, reach, and sit or stand for long periods of time.
• Ability to lift and carry up to 30 pounds as needed.

Other job-related requirements for this position:

• Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
• Incumbent must possess a valid Florida Driver License and have a motor vehicle to carry out these duties.
• This position will abide by all state and federal laws, rules, and DOH policies and procedures.
• This position is authorized to transport confidential information outside of established DOH-Lee facilities and must comply with parameters defined in DOHP 50-10.
• Selected immunizations or titers and/or periodic screening for tuberculosis may be recommended for this position.
• This position is classified as sensitive. This individual will perform tasks defined as sensitive and handles confidential information. Background screening is a condition of employment.

Working hours: (A) Daily from 8:00 a.m. to 5:00 p.m. (B) Total hours in workweek 40 (C) Explain any variation in work (split shift, rotation, etc.) Incumbent may be required to work additional hours if needed.

Florida Department of Health Mission, Vision, and Values:

Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision: To be the Healthiest State in the Nation.

Values:

Innovation: We search for creative solutions and manage resources wisely.

Collaboration: We use teamwork to achieve common goals & solve problems.

Accountability: We perform with integrity & respect.

Responsiveness: We achieve our mission by serving our customers & engaging our partners.

Excellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work: 2295 Victoria Ave, Fort Myers, Fl 33901

The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)
• Workers' Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of