OPS Administrative Assistant - II 48006921

Ops Administrative Assistant- II 48006921

This position serves as an assistant to the Communications Director and staff assistant to Communication Liaisons across the state. You'll provide administrative support to your colleagues for all facets of coordinating and reporting communications and outreach activities. Remote work is not available for this position, but flexible scheduling is.

Job Duties

This position requires the employee to work with computers, process information, conduct research, prepare shipments, maintain records and establish/maintain professional relationships. Tasks include:

• Ordering office supplies and outreach materials as requested.
• Compiling shipments for area and unit offices.
• Monitoring payments.
• Operating general office equipment to scan, copy, fax or print materials.
• Organizing and maintaining files/records.
• Speaking with vendors via email or phone to verify the status of orders and/or clarify order specifications.
• Communicating with field liaisons on projects and initiatives.
• Contributing to division publications by writing, editing or coordinating content.

Knowledge, Skills & Abilities

A qualified candidate would be able to:

• Send information, materials or documentation via email.
• Organize and maintain documentation and records.
• Prepare documentation for transactions in Microsoft Word and Adobe Acrobat.
• Keep track of daily activities and assignments.
• Conduct inventories of products or materials.
• Obtain information about goods or services.
• Work independently and communicate effectively.
• Establish and maintain effective working relationships with others.
• Determine work priorities and ensure completion of assignments.

Qualifications

• High School Diploma or Equivalent.
• 1 or more years of office, data entry or customer service experience.
• College education from an accredited institution can substitute or vocational training can substitute for experience.
• Strong organizational skills.

Application requirements: Candidate Profile (application) must be complete in its entirety. Your packet may be delayed at the final review step if you are missing the below items:

• Work History (entered with the most recent/current listed first): Any and all State of Florida jobs, Any and all Florida University jobs, All periods of employment, Periods of unemployment, Gaps 3 months or more* Education, Volunteer Experience.
• Include supervisor names and phone numbers including current place of employment. Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps. Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. It is unacceptable to use the statement "See Resume" in place of entering work history. Your candidate profile will convert to your official application.

Complete and register your State of Florida Employment Application on-line, which will then enable you to electronically submit your application for advertised vacancies in the state agencies. The State of Florida application online can be edited at any time prior to each submission and will automatically populate when you apply to a specific position. After you have applied to one or more job advertisements, all submitted applications can be viewed from the "Applicant Home Page" by clicking on "View Your Applicant Submissions." A listing of all the positions to which you have applied will be displayed. You can view and/or print any or all the submitted applications, although this information is also maintained online. For assistance in completing the employment application or applying for jobs using the People First system, call the People First Service Center at 1-877-562-7287.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.