OPS Administrative Assistant II - 71900237

OPS Administrative Assistant II - 71900237

This is administrative work assisting in the operation of the work unit. The member researches and gathers data and prepares written reports; provides guidance and assistance to further the achievement of the goals of the work unit and makes independent conclusions based on data available.

Specific duties include:

• Becoming familiar with fixed site security operations and procedures at the Florida Governor's Mansion to provide administrative support to Protective Services agents as needed;
• Answering and properly routing or dispositioning incoming telephone, facsimile, and e-mail communications to the Florida Governor's Mansion as needed;
• Transporting Protective Services assigned vehicles for required services or maintenance as needed (valid Florida Driver's License required);
• Preparing, inspecting, and conducting a compliance review of Protective Services for the Department's annual accreditation process;
• Preparing and submitting annual statutorily mandated dignitary protection and transportation cost report to the Florida Cabinet & Legislature;
• Managing routine Protective Services travel finance and accounting documentation as needed;
• Conducting criminal background screening for facility and grounds access to the Florida Governor's Mansion as needed;
• Inventorying and ordering administrative supplies for Capitol Police purchasing as needed.

Knowledge, skills & abilities:

• Knowledge of office procedures and practices;
• Knowledge of the principles and techniques of effective verbal and written communication;
• Knowledge of basic arithmetic;
• Skilled in the use of computers and office automation software;
• Skilled in the use of office equipment;
• Ability to understand and apply applicable rules, regulations, policies and procedures;
• Ability to deal with the public in a tactful and courteous manner;
• Ability to perform basic arithmetical calculations;
• Ability to plan, organize and coordinate work assignments;
• Ability to work independently;
• Ability to communicate effectively verbally and in writing; and
• Ability to establish and maintain effective working relationships with others.

Note: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Base salary: $17.33/hour

How you will grow: FDLE recognizes the importance of growth and success while fostering a family-oriented work environment. We encourage our members to seek opportunities for professional growth through training, team building, and mentoring. Our four Fundamental Values of Service, Integrity, Respect and Quality will guide you as you embark on a lifelong career at FDLE.

Our salary & OPS benefits: Starting hourly salary will be the minimum of the class pay range, unless otherwise dictated by FDLE's pay policy. FDLE is a State of Florida Employer and offers a comprehensive OPS benefits package (ONLY available to OPS members who will be working 30 or more hours a week), including: HMO and PPO health insurance options with premiums starting as low as $50 per month; $25,000 in automatic life insurance coverage; Tax deferred medical reimbursement account; and Multiple supplemental insurance options including: dental, vision, disability and more.

Location: Tallahassee, FL, US