Operations & MGMT Consultant I - SES - 67036090

Operations & Management Consultant I - SES - 67036090

Position's location: Tacachale – Gainesville, FL

Position number: 67036090

Salary range: $40,320.81 - $44,352.89 annually

Specific duties and responsibilities: This position spends the majority of their time communicating with, motivating, training, and evaluating employees, and planning and directing employees' work, and who have the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. Responsible for the medical record/health information services. Maintains a records system in accordance with accepted professional standards, state licensing and federal rules and regulations. The incumbent oversees and coordinates the daily activities and work products of various staff members who maintain active clinical records, as well as organize storage files and archived documents. Manages the off-campus medical appointments for all the residents including referral processing, scheduling, emailing, and assembling necessary documents to accompany the resident. Updates the database by generating reports and uploading schedules. Coordinates the transportation of residents to medical appointments. Performs review and revision of yearly medical exams (YME) and medical care plans (MCP). Maintains tracking systems for record retrieval, deficiencies, and completion. Reviews medical bills from off-campus providers and provides ICD-10 codes to support accurate billing and reimbursement. Facilitates clinics from outside providers (i.e. Eye and Podiatry) by scheduling, recording patient data, and communicating updates to appropriate staff. Acts as a key liaison between Tacachale and the University of Florida Health (UFH). Serves as a member of the Executive Council and other committees as requested. Perform other related duties as assigned to support the smooth operation of the departments. Adapt to changing needs, and act as a liaison between departments, agencies, and external professionals to ensure seamless coordination of services. Performs other related duties as required.

Position requirements: Must be willing to perform essential services before, during, and after an emergency. Must be willing to work beyond the normal work schedule to maintain minimum coverage levels and meet the needs of the Agency. Must have an associate degree from an accredited college or university with a major in healthcare science or related field. Must have one (1) year of experience in a healthcare setting. Must have one (1) year of supervisory experience.

Preferred qualifications: Experience with ICD-10 coding and medical terminology. Experience with electronic health record (EHR) systems.

Physical requirements: Must be able to sit for extended periods of time. Must be able to remain in a stationary position frequently, but also to occasionally move about within the campus of Tacachale to access other staff, buildings, and materials. Must be able to speak and hear clearly. Must have manual dexterity (i.e., use of fingers, hands, and arms). Must be able to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Knowledge, skills, and abilities: Knowledge of the procedures for securing, preserving, retrieving, and controlling the distribution of medical records. Knowledge of medical terminology, health information processes, and documentation standards. Knowledge of policies and practices involved in the management of assigned personnel and demonstrated ability to supervise, motivate, develop, train and direct people. Knowledge of management of personnel resources. Knowledge of staffing patterns and scheduling. Knowledge of basic office procedures and practices. Skill in the use of MS Office Suite software including Word, Outlook and Excel. Skill in managing/coordinating multiple high-priority assignments. Skill in communicating effectively orally and in writing. Skill in applying the principles and best practices of supervision and management. Ability to work as a team member and maintain effective working relationships. Ability to manage departmental operations and support staff performance. Ability to supervise the work of others. Ability to determine work priorities, assign work, and ensure proper completion of work assignments. Ability to utilize problem-solving techniques. Ability to understand and apply applicable rules, regulations, policies and procedures.

Additional information: Applicants must complete all fields in the Candidate Profile, including their work history with the month and year. Responses to Qualifying Questions must be verifiable in the Candidate Profile, and "see resume" will not be considered an acceptable response. Resumes and other documentation can be attached to provide additional information, but this will not replace the required completed Candidate Profile. All applicants should complete the online application process. If assistance is needed to apply for this position, please call the people first service center at 1-877-562-7287. Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application. Retiree notice: If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement. Direct deposit program: As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program. Background screening requirement: It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency. Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies. Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting. APD only hires U.S. citizens, and those lawfully authorized to work in the U.S. APD participates in the U.S. government's employment eligibility verification program (E-verify). E-verify is a program that electronically confirms an employee's eligibility to work in the U.S. after completing the employment eligibility verification form (I-9). Special requirements: You may be required to provide your Social Security Number to conduct required verifications. Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Drug-free workplace: The State of Florida is a drug-free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.