Government Operations Consultant I - 72004216

Government Operations Consultant I - 72004216

This is a highly responsible administrative position that functions with a high degree of visibility to the Emergency Communications Board and with all Florida 911 county coordinators. An employee in this position provides administrative, contractual and managerial support to Florida county 911 systems. The selected candidate will provide contractual support to the counties, review grant applications for compliance with state requirements, review and approve grant reimbursement packages submitted by counties, perform database queries to generate reports for agency staff, travel arrangements and other administrative functions in support of the Emergency Communications Board and DMS-DIVTEL 911 section.

Additional responsibilities include, but are not limited to, the following:

• Provide contractual guidance to counties to assist in their submission of their grant applications.
• Assist in the review of grants applications submitted for the Rural County and State 911 grant programs and provide feedback to applicants to ensure grant requests are in compliance with Florida Emergency Communications Board rules for grant applications.
• Assist the 911 section in the administration of grants to ensure compliance with state and federal requirements.
• Review incoming quarterly reports and provide a quarterly summary to the Statewide 911 Coordinator.
• Utilize existing forms in Microsoft Access to generate reports needed by DMS management in support of the Florida Emergency Communications Board.
• Prepare grant agreements for awarded grants and send to the counties for completion.
• Completes required documentations needed as part of the grant administration process.
• Coordinate with county 911 coordinators on required documentation to process their requests for reimbursement.
• Prepares grant reimbursement request package for final approval by senior 911 staff.
• Review counties Annual Comprehensive Financial Reports (ACFR) submitted by the counties. Reports audit findings related to the 911 programs to the Statewide 911 Coordinator.
• Assist in the transport, setup, and operation of audio equipment in support of board meetings.
• May rarely be required to work overtime.
• Researches and submits information to the Board on topics related to Next Generation-911 (NG-911).

Knowledge, Skills, and Abilities:

• Experience in reviewing grants and documents submittals for compliance with state or national standards and systems.
• Experience in contract management
• Experience in the use of Access, Adobe software, Microsoft Office Suite.
• Knowledge of telephony, data collection and analysis.
• Knowledge of basic project management principles and practices.
• Ability to plan, organize, coordinate, and prioritize work assignments.
• Ability to assist with program presentations and training workshops on 911 related issues.
• Ability to work independently or as a team and maintain effective working relationships with others.
• Strong communications skills (both written and oral).
• DMS Values: Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork.

Other job-related requirements for this position:

• Adheres to safety awareness policies in the workplace, views safety videos when presented and attends required safety meetings.
• Practices lessons learned on a daily basis to avoid accidents.
• Physical attributes: This position requires prolonged periods of time walking, standing, sedentary work and repetitive motion and ability to drive and/or fly for long distances.

Minimum Qualifications:

• An associate degree or higher in finance or accounting or auditing or business administration or management, or you may substitute at least two years of experience in a related field for the minimum degree requirement.
• Ability to travel statewide to present technical reports and training classes is required.
• Experience using Microsoft Office products.

Our Organization and Mission: Under the direction of Governor Ron DeSantis, Secretary Pedro Allende and DMS' Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida's state government. It is against this backdrop that DMS strives to demonstrate its motto, "We serve those who serve Florida."

Special Notes: DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses: DMS.Ability@dms.fl.gov DMS.Veterans@dms.fl.gov An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation. Successful completion of background screening will be required for this position. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here.