Government Operations Consultant I - 48004008

Government Operations Consultant I - 48004008

Vocational Rehabilitation (VR) is a federal-state program that helps people who have physical or mental disabilities get or keep a job. VR is committed to helping people with disabilities find meaningful careers. Our Mission is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."

The incumbent in this position is a competent, highly responsible individual who works independently in the coordination of administrative tasks and/or assignments which are complex in nature and very broad, requiring the integration of diverse functions. Self-direction is required, and the incumbent must be capable of setting priorities and assisting in a variety of activities.

Job Duties:

Assist the supervisor by independently carrying out activities and directing special projects; schedule meetings, maintains calendars, and itineraries; coordinate and set up meetings, including preparation of materials, notifications and confirmations of all parties, as well as securing meeting room/facilities. Prepare memoranda, reports, letters, and spreadsheets as assigned by the Supervisor. Independently, responds to telephone inquiries by referring calls, providing information and making appointments. Assists management and division associates in the management and day-to-day operation of the statewide program. Provides back-up to the office receptionist responsible for the DVR Headquarters security system and the training/conference equipment. Maintains and reviews current DVR policies/procedures and rules and makes recommendations for possible revisions.

The work also involves independent formulation, analysis and recommendation of changes in related policies, rules and regulations. This position requires proficiency in the use of computer software for word processing, spreadsheets, PowerPoint presentations, and managing databases.

Purchasing-Generates purchase orders as requested through the Division's Central Supply System. Tracks budget allocations, encumbrances, expenditures and brief the supervisor. Analyzes and develops spreadsheets, graphs, and charts of data as required. Prepares, tracks, amends, cancels or close-out purchase orders and p-card transactions. Ensure that services and commodities are procured accurately and received timely. Responsible for reconciling all expenditures monthly.

Inventory and Supply-Orders, maintains and distributes supplies and materials as requested. Responsible for maintaining property records, and office supply inventory.

Travel Authorization Preparation/Submission-Coordinates, prepares and processes travel authorizations and reimbursements. Responsible for coordinating travel logistics and itineraries. Track travel expenditures and project estimated cost for planning purposes.

Archiving and Records Retention-Responsible for the disposal and retention of records and files within DVR Headquarters.

Public Records Request-Coordinate the Division's compliance with Public Record Request (PRRs). Receives and processes PRRs through appropriate stages, including notification to DOE about the request, assignment to appropriate staff for obtaining information related to request and processing requested information to requestor after final review by Supervisor and/or DVR Legal.

Coordinates mail delivery to DVR Headquarters staff.

Attendance is an essential function of this position.

Performs related work as required.

Knowledge, skills and abilities:

• Personal computer and basic office equipment, fax machine, copy machine, scanner, printer, and telephone.
• Office procedures and practices; the principles and techniques of effective communication; methods of data collection; basic arithmetic; meeting planning.

Ability to:

• Understand and apply applicable rules, regulations, policies and procedures.
• Deal with the public in a tactful and courteous manner, perform basic arithmetical calculations, work independently, utilize problem-solving techniques; plan, organize and coordinate work assignments.
• Communicate effectively; establish and maintain effective working relationships with others.

Application Requirements:

Candidate profile (application) must be complete in its entirety. Your packet may be delayed at the final review step if you are missing the below items:

• Work history (entered with the most recent/current listed first):
• Any and all State of Florida jobs
• Any and all Florida University jobs
• All periods of employment
• Periods of unemployment
• Gaps 3 months or more* – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Education
• Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• * Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.

Complete and register your State of Florida Employment Application on-line, which will then enable you to electronically submit your application for advertised vacancies in the state agencies. The State of Florida application online can be edited at any time prior to each submission and will automatically populate when you apply to a specific position.

After you have applied to one or more job advertisements, all submitted applications can be viewed from the “Applicant Home Page” by clicking on “View Your Applicant Submissions.” A listing of all the positions to which you have applied will be displayed. You can view and/or print any or all the submitted applications, although this information is also maintained online.

[or] Download and then fax a completed application to the People First Service Center at 888-403-2110. Be sure to include the requisition number on each page of your application.

For assistance in completing the employment application or applying for jobs using the People First system, call the People First Service Center at 1-877-562-7287.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

State of Florida Employee Benefits:

• State of Florida Retirement - 3% Employee Contribution Required
• 10 Paid Holidays annually
• 104 Hours of Paid Annual Leave annually
• 104 Hours of Paid Sick Leave annually
• Health Insurance for Individual or Family Coverage – State pays 80% of premium
• Life Insurance – State pays premium for $25,000 basic term life insurance for full-time employee
• Additional supplemental insurances available such as dental, vision, etc.
• Tax Deferred Medical and Child Care Reimbursement Accounts available

Benefits information can be found on the following website: Insurance Benefits: http://www.myflorida.com/MyBenefits