General Services Specialist - 60046910

General Services Specialist

This position is with the Northern Service Area of Florida on the General Services Team and will be filled in the Circuit 7 area. The Incumbent will support the North Florida Service Area performing property inventory and management tasks, records management tasks, fleet management, facility oversight, safety administration, relocation services, minor maintenance tasks and some purchasing related tasks through approved vendors. This position will require occasional travel in the North Florida Service Area, primarily from Lake City, Florida to Deland, Florida with occasional travel outside of this service area.

Normal hours for this position will be 8:00 AM to 5:00 PM Monday through Friday excluding state holidays. Incumbent may be required to work a longer shift for special projects or occasional travel.

Duties Include:

• This position serves as the Records Management Liaison Officer for the service area and as such will be responsible for vendor management that deliver records storage, retrieval, transportation, cataloging, retention and disposal in accordance with established policy and statute.
• Shall serve as the Property Custodian Liaison for the service area in accordance with CFOP 80-2 and as such duties will include annual inventory of all accountable assets, maintain records of accountable assets from acquisition to disposal and keep records of such, update asset management records in the agency software systems that track property when items are received or disposed of. Manage disposal or reallocation of excess or surplus equipment. Coordinate tracking of contractor assets with local contract managers and coordinate disposal disposition of property items as required. Manage property transfers for the service area to maintain control and accountability of assets.
• This position may be responsible for updating the insurance policy information for all building, contents, fire, theft, auto and casualty requirements and processing of related claims for incidents / accidents.
• This position shall serve as the Safety Officer for the Service Area to include coordinating safety committees, coordinating and reviewing accident claims, workers comp claims, coordinating corrective actions, safety inspections of facilities and coordinating vehicle accident claims.
• This position shall be responsible for Facility Management programs in the service area, to include, maintaining the workorder system to manage facility maintenance requests, meeting with building management staff for inspections, dealing with poor performing landlords for required corrective actions, managing related renovation projects with contractors, space allocation for operational needs and assisting with relocation services as needed when offices move.
• This position shall perform purchasing duties to procure and manage goods and services required to support General Services operations in the service area and will be required to maintain a state p-card.
• Perform light maintenance tasks for HVAC, Electrical, Plumbing, and Door Hardware for all facilities and warehouses in the North Florida Service Area. This may also include obtaining quotes and scheduling vendors to assist in repairs when needed.
• Provides support and assistance relating to fleet management, and any other General Services related tasks as needed.
• Assist the North Florida Service Area during hurricane response or activations.
• Some daytime travel with occasional overnight travel within the North Florida Service Area.
• Use of ladders and equipment to perform required maintenance duties.

Minimum Qualifications:

• Two years General Services related work experience, a high school diploma or its equivalent can substitute for one year of the required work experience.
• Must possess a valid driver's license.

Preferred Qualifications:

• Experience with building maintenance functions and preventative maintenance tasks for multiple buildings.
• General Services and/or Facilities Management experience.
• State of Florida Property and Inventory Management experience.
• Records Management Systems experience.
• Customer service experience.

Knowledge, Skills, and Abilities:

• Principles and practices of facilities maintenance, preventative maintenance, and property management.
• Knowledge of the purchasing rules and regulations as outlined in FS 287.
• Understand and apply applicable rules, regulations, policies and procedures.
• Ability to use step ladder and lift up to 50 lbs.
• Develop various reports.
• Communicate effectively.
• Establish and maintain effective working relationships with others.
• Ability to utilize problem-solving techniques and make independent decisions in accordance with documented processes.
• Ability to work independently.
• Ability to recognize and satisfy customer needs in a busy environment.
• Ability to organize work assignments.

Candidate Profile (application) must be completed in its entirety. Include supervisor names and phone numbers for all periods of employment. Account for and explain any gaps in employment so that the hiring process is not delayed. Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. It is unacceptable to use the statement "See Resume" in place of entering work history.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:

• No state income tax for residents of Florida;
• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions
• (For more information, please click www.myfrs.com );
• Flexible Spending Accounts;
• Tuition waivers;

And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Growth Opportunities: With over 12,000 employees across the state DCF promotes opportunities and training for all. Our jobs are among the most challenging, complex, and difficult in State government. They are also among the most rewarding. All employees are encouraged to take advantage of available Department opportunities for advancement and professional development.

Where You Will Work: Florida is the only state that borders both the Atlantic Ocean and the Gulf of Mexico. In other words, no matter where you land in Florida, you're never more than 60 miles from a body of saltwater. And if the beach isn't your scene, there are 175 state parks to explore! Meanwhile, Floridians hail from a wide range of backgrounds, cultures, ethnicities, and walks of life, making it an incredibly diverse melting pot that many residents and visitors to Florida love. The Sunshine State is a great place to live and work – Come join our team!

About Department of Children and Families: The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency. We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families. A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable. We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results. Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication. High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve.

To learn more please visit https://www.myflfamilies.com.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F