General Services Purchasing Mgr - ses - 64080626

General Services Purchasing Manager-SES - 64080626

This is highly responsible technical and administrative work in planning, directing, and coordinating a regional procurement system for the department. The scope of these responsibilities also includes procurement support for county health departments (CHD). This position has overall supervisory responsibility for central office and diversified purchasing/contracting activities of the department. The incumbent directs and coordinates the development, implementation, and monitoring of all procurement-related activities and provides administrative support and technical assistance to department personnel.

Develop, implement, and monitor the department procurement system to equitably and efficiently distribute and control the procurement workload.

Supervise the diversified activities of the purchasing office. Implement and refine operating procedures to ensure the efficient and effective delivery of purchasing services. Supervise the development of bid specifications, advertising, and bidding procedures; and the establishment of commodity/service contracts. Assist in the administration of the performance audit system used to audit all departmental purchasing operations. Responsible for the supervision of staff including appraisals, planning and directing work, approving leave and having the authority for hiring and taking disciplinary action or effectively recommending such actions.

Develop and direct the training of purchasing personnel on procurement matters. Develop a cross-training program for central office purchasing to ensure all staff can perform multiple purchasing activities. Assist in the development of an ongoing training programs and conduct workshops for CHDs and central office staff.

Research, develop, and maintain purchasing policies and procedures. Develop and update purchasing desk reference for non-purchasing staff.

Coordinates exceptional purchase requests.

Review state, federal and internal audit reports as they relate to procurement discrepancies and recommend procedures to resolve cited problems. Resolve complaints and problems relative to procurement activities.

Coordinate purchasing system to be used by the Disaster Response Unit (DRU). Participate at the State Emergency Operations Center and SHEOC, as required.

Performs other duties, as required.

Required Knowledge, Skills, and Abilities:

• Proficient in standard Microsoft Office applications (Outlook, Excel, Word, PowerPoint, etc.)
• Ability to communicate effectively verbally and in writing, using proper grammar and language skills
• Ability to maintain a strong attention to detail when developing and reviewing complex solicitation documents
• Ability to multi-task on different projects to meet deadlines
• Skill in use of a personal computer
• Ability to utilize problem-solving techniques
• Ability to adapt to change and learn
• Ability to work independently and make routine decisions with minimal direction
• Strong organizational skills
• Critical thinking and strong analytical skills
• Knowledge of Florida Statutes and Florida Administrative Code

Qualifications:

• High school diploma or equivalent
• At least 8 years of professional experience in procurement, managing complex competitive procurements, writing policies and procedures
• At least 5 years of supervisory experience

Preferred:

• Florida Certified Contract Negotiator (FCCN)
• Experience with MyFloridaMarketPlace (MFMP)

Florida Department of Health Mission, Vision, and Values:

Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision: To be the Healthiest State in the Nation.

Values:

Innovation: We search for creative solutions and manage resources wisely.

Collaboration: We use teamwork to achieve common goals & solve problems.

Accountability: We perform with integrity & respect.

Responsiveness: We achieve our mission by serving our customers & engaging our partners.

Excellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

4052 Bald Cypress Way

Tallahassee, FL

The Benefits of Working for the State of Florida:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

For more information, please visit www.myfrs.com and www.mybenefits.myflorida.com.

Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check. Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.