DOS - Government Operations Consultant III - 45000975

DOS - GOVERNMENT OPERATIONS CONSULTANT III - POSITION NUMBER 45000975

This position is located in the Division of Library & Information Services, Bureau of Archives & Records Management, Records Appraisal and Analysis Section. Responsible for reviewing and analyzing records retentions and destructions, developing record schedules and various other duties as listed below:

• Develops general records schedules applicable to groups or categories of government agencies, taking into consideration appraisal of the archival, legal, fiscal and administrative value of public records. Reviews and processes records destruction requests from the State Records Storage Center.
• Reviews, analyzes and processes government agency records retention schedules, taking into consideration appraisal of the archival, legal, fiscal and administrative value of public records.
• Coordinates with the Records Management Training Program Lead to develop training materials and to select training topics. Assists in presenting during extended in-person or web-based seminars and serves as back-up trainer for standard web-based trainings in the absence of the Records Management Training Program Lead.
• Responds to telephone, mail and email requests for information about the programs or activities of the Section and provides technical support to municipal, county and state government agencies regarding routine records management issues. Provides constant monitoring of state-of-the-art techniques and practices in records and information management. Maintains a high level of expertise through training courses, information exchange, reading and research.
• Collects and maintains compliance reporting data for government agencies and prepares annual reports detailing compliance.
• Develops standards, guidelines, regulations, handbooks and manuals for government agency records management practices and procedures. Surveys records management systems and practices in government agencies and makes recommendations for improved records management procedures and for implementation of records management standards and guidelines.
• Performs other work-related duties as required.

Knowledge/Skills/Abilities:

• Knowledge of records management practices, policies and procedures.
• Knowledge of basic computer programs.
• Experience in data entry.
• Attention to detail.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational activities.
• Ability to organize data into logical format for presentation in reports, documents and other written materials.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work and other activities relating to the improvement of operational practices.
• Drive and travel by automobile.
• Travel in town between work locations on a daily basis.
• Travel on weekends.
• Participate in occasional out-of-town, overnight business travel.

Criminal Background Checks: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

Important Notices:

• We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills and talents to join our workforce.
• The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
• Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
• The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
• Veterans' Preference. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.