Administrative Secretary OPS - 60934127 1

Administrative Secretary Ops

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website.

We are seeking a highly motivated and energetic individual to work in our Children's Legal Services Division, a premier statewide law firm. This is an excellent opportunity to work among an elite group of dedicated legal child advocates to ensure justice for the children of Florida.

We have excellent benefits including affordable health insurance plans & options. For a more complete list of benefits, visit our OPS Benefits website.

Description: This is a general office and clerical position providing support to a team of paralegals and attorneys assigned to our Children's Legal Services program. The work is challenging but incredibly rewarding.

Annual Salary: $16.71 hourly (OPS). Internal salary appointments are determined according to DCF Salary policy.

Job Responsibilities/Examples of Work May Include:

• Preparing travel reimbursement requests;
• Accurately entering, updating, and maintaining data in statewide database;
• Reviewing incoming data for errors, inconsistencies, or missing information;
• Organizing, sorting, and preparing documents for data entry;
• Verifying data accuracy by comparing source documents with entered information;
• Following established data entry procedures and workflows;
• Communicating with team members to resolve data discrepancies;
• Preparing Notices of Filings of legal documents and summonses;
• Creating, maintaining, and closing case files;
• Filing documents in case files;
• Filing documents with the court;
• Sorting and distributing paper mail and electronic mail;
• Tracking court calendar activities;
• Transmitting work electronically to other locations;
• Preparing witness requests; and
• Monitoring and ordering office supplies.

Minimum Requirements:

• Excellent communication skills.
• Knowledge of office professionalism and practices.
• Computer experience, particularly with Microsoft Office (Word and Excel).
• Ability to use copying and fax machine.
• Ability to organize files and other records.
• Ability to enter data in records management systems.
• Ability to handle telephone calls in a courteous and effective manner.
• Prior experience working in a legal office preferred.

Special Note:

• Incumbents in this position may be required to transport files (up to 25 lbs.) to and from the courthouse regularly.
• Some Agency positions may require successful completion of pre-interview assessment or work sample prior to interview.
• Ability to speak/read/write Spanish/Creole/French or other foreign language may be considered in the selection process as determined by Agency need at time of interview.

It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

IF YOU EXPERIENCE PROBLEMS APPLYING ONLINE, PLEASE CALL THE PEOPLEFIRST SERVICE CENTER AT (877) 562-7287

The State of Florida is an equal opportunity employer/affirmative action employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the PeopleFirst Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. Veterans' preference will be given to eligible veterans and their spouses in accordance with Chapter 295 of the Florida Statutes.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location: Tampa, FL, US

Nearest Major Market: Tampa