68900272 - OPS Administrative Secretary

Ops Administrative Secretary

This is an exciting opportunity to help shape the quality of health care in Florida. We are seeking to hire an OPS Administrative Secretary who desires to work to enhance the delivery of health care services through the Florida Medicaid Program. This position requires a candidate who is creative, flexible, innovative, and who will thrive in a fast-paced, team based work environment. This position is located in the Bureau of Medicaid Program Finance (MPF). MPF manages and projects Florida's $34.5 billion Medicaid Services budget, oversees financial reporting of the Agency's contracted Medicaid health plans, calculates both institutional and non-institutional Medicaid reimbursement rates, and disburses supplemental payments to Medicaid providers. This position is responsible for complex and significant secretarial work assisting the Regulatory Analyst Supervisor and other staff in the Supplemental Payments Unit of the Medicaid Program Finance Bureau. Independent judgment and initiative are required to solve problems encountered. Responsibilities of the position include but are not limited to: assisting in the maintenance of distribution models and supplemental payments; receiving and distributing incoming correspondence to appropriate staff; reviewing outgoing correspondence and maintaining daily log to assure accuracy and completeness; maintaining daily schedule of appointments and meetings for the Regulatory Analyst Supervisor of the Supplemental Payments Unit and coordinating staff participation; assembling necessary information and attachments for special studies, surveys, reports, etc. before submission to the Regulatory Analyst Supervisor for final approval; acting in a public relations capacity in representing the Supplemental Payments Unit and MPF to persons by telephone; functioning as a liaison with staff members of other agencies, professional associations, and providers; following up on projects assigned to the Supplemental Payments Unit to ensure timely completion and to facilitate advising of project status and deadlines; assisting in liaison efforts between the Regulatory Analyst Supervisor and their staff to ensure that internal assignments are carried out in a timely basis; maintaining Supplemental Payments Unit supplies, inventory, & assigned office equipment by purchasing, stocking, and scheduling of necessary products and services required to meet demands; providing back up support for administrative staff in Medicaid Program Finance; and formatting Microsoft Word and Excel documents per the Agency style guidelines. This position will be filled at an hourly salary of $18.00 and is non-negotiable. This position is not a remote or telework position. Working for the State of Florida is more than a paycheck. The State's total compensation package for Other Personal Services (OPS) employees features a highly competitive set of employee benefits, including: no state income tax for residents of Florida; state group insurance coverage options (must meet eligibility requirements), including health, life, dental, vision, and other supplemental insurance options; savings & spending accounts; 401 (a) FICA Alternative Plan administered through VALIC (tax-deferred Retirement Savings Plan); participation in the Florida Deferred Compensation Plan (457b); and for a more complete list of benefits and eligibility requirements, visit www.mybenefits.myflorida.com. OPS employment is a temporary employer/employee relationship used for accomplishing short term or intermittent tasks. OPS employees are at-will employees and are subject to actions such as pay changes, changes to work assignments, and terminations at the discretion of the Agency head or designee. OPS employees do not serve probationary periods or become permanent in their positions because they serve at the pleasure of the Agency head. For more information about the Bureau of Medicaid Program Finance, please visit our website at http://ahca.myflorida.com/Medicaid/index.shtml. Join us at the Agency for Health Care Administration in fulfilling our mission to provide "Better Health Care for all Floridians." Knowledge of Microsoft Office Software (email, calendar programs, etc.); knowledge of MyFloridaMarketPlace.com, the State purchasing program; knowledge of standard business formats and styles for letters and business forms; knowledge of basic office procedures and practices; ability to prioritize workload and work as a team player; ability to perform basic arithmetical calculations; ability to use correct spelling, punctuation, and grammar; ability to operate general office equipment; skilled in the use of basic phone etiquette and documentation; and ability to communicate professionally in both verbal and written form. One year of administrative or clerical experience. Preference will be given to candidates with an associate's degree from an accredited college or university. N/A It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.