68064242 - Operations Review Specialist

Operations Review Specialist

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The Agency for Health Care Administration is Florida's chief health policy and planning entity. The Agency is responsible for administering the Florida Medicaid program, the licensure and regulation of nearly 50,000 health care facilities, and empowering consumers through health care transparency initiatives. Under the direction of Agency Secretary Shevaun L. Harris, the Agency is focused on advancing Governor DeSantis' vision for Florida's health care system to be the most cost-effective, transparent, and high-quality health care system in the nation.

Agency Objectives:

• High Quality
• Transparent
• Cost-Effective

Position Overview:

This is not a remote worker (teleworker) position. Salary range is $2,007.69 - $2,423.07 biweekly. Salary is negotiable based on experience. This is a professional position which reports to the Contract Administrator, in the Contract Administration Unit (CAU). The incumbent must have advanced working knowledge of state procurement and contracting laws, as well as advanced working knowledge of database management and reporting, and must work independently, with minimal direction. This position serves as a senior-level analyst in the CAU, and therefore, the incumbent must demonstrate a high-degree of consistent work performance, reliability and leadership among peers within the unit.

Duties and responsibilities for this position are as follows:

• Develops and processes complex contract documents, including but not limited to: Contracts; Agency, Grant and Settlement Agreements; and Amendments.
• Drafts and/or reviews scopes of service and provides advice and suggested language changes as appropriate.
• Ensures all scopes of service are in compliance with applicable laws, rules, policies, and good purchasing practices.
• Meets with appropriate program office staff, as needed, to ensure a full understanding of scope of service, program, purpose of contract, etc.
• Provides technical assistance to contract managers and management regarding procurement rules and regulations. Assists in resolving complex contract issues.
• Assists with the development and administration of the Agency Contract Manager training program, including developing training materials; conducting training; and providing updates to Agency Contract Managers, as necessary.
• Serves as a lead trainer for the Contract Administration Unit.
• Keeps abreast of changes in law and rule affecting procurement and/or contract administration.
• Ensures the review and update, development and implementation as appropriate, of all applicable Agency procurement and contract administration policies, procedures, templates, unit forms, desk reference materials, and trainings; ensures incorporation of all applicable laws, rules and regulations.
• Ensures assigned audit requests (Internal Audit, Auditor General, DFS, etc.) are responded to accurately and promptly.
• Reviews audits with Agency contract managers and processes amendments when required.
• Performs annual contract manager file reviews, including finding deficiencies; assisting contract managers with development of corrective action plans; and ensuring follow-up on corrective action plans, as appropriate.
• Reports the status of projects to the Contract Administrator on at least a weekly basis.
• Brings administrative matters to the Contract Administrator's attention as appropriate.
• Attends meetings, conferences, one-on-one sessions, etc., as needed.
• Performs special projects and/or other related duties as required.
• Other duties and responsibilities as assigned.

Benefits of Working for the State of Florida:

• Health insurance (i.e., individual and family coverage) to eligible employees
• Life insurance; $25,000 policy is free plus option to purchase additional life insurance
• Dental, vision and supplemental insurance
• State of Florida retirement options, including employer contributions
• Ability to earn up to 104 hours of paid annual leave as a new employee with the State of Florida
• Ability to earn up to 104 hours of sick leave annually
• Nine paid holidays and 1 personal holiday each year
• Opportunities for career advancement
• Tuition waivers (accepted by major Florida Colleges/universities)
• Student loan forgiveness opportunities (eligibility required)
• Training opportunities
• Flexible Spending Accounts
• Shared Savings Program for select medical services
• Lower copays for prescription drugs
• Health and Wellness discounts

Knowledge, Skills, and Abilities:

• Ability to review and analyze complex contract documents.
• Excellent attention to detail.
• Ability to proofread documents and offer suggestions for improvement.
• Ability to effectively manage multiple priorities.
• Ability to conduct fact-finding research.
• Ability to utilize problem-solving techniques.
• Ability to communicate effectively, verbally and in writing.
• Extensive working knowledge of the principles and practices of State of Florida procurement and contracting.
• Skill to maintain appropriate records.
• Ability to work independently and make routine decisions with minimal direction.
• Ability to establish and maintain positive working relationships with others.
• Ability to travel with or without accommodations.

Minimum Qualifications Requirements:

• Two (2) years of professional work experience in procurement (purchasing, contract administration, or contract management).
• One (1) year of professional work experience in drafting and reviewing scopes of work.

Contact: Alicia Rumlin 850-412-3917

Background screening is required as a condition of employment before beginning employment.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.