68019476 - Government Operations Consultant I

Government Operations Consultant I

This is an exciting opportunity to help shape the quality of health care in Florida. We are seeking to hire a Government Operations Consultant I who desires to work to enhance the delivery of health care services through the Florida Medicaid Program. This position requires a candidate who is creative, flexible, innovative, and who will thrive in a fast-paced, team based work environment. This position is located in the Bureau of Medicaid Data Analytics. Join Data Analytics as we gather, explore, and examine data to provide meaningful and impactful analysis that shapes the future of Florida Medicaid.

The Bureau of Medicaid Data Analytics examines critical aspects of Floridians' health, health care services and costs, and is vital to managed care rate setting, health care economics, and health plan evaluation. This position is responsible for acquiring and maintaining knowledge about the Medicaid program in general, the functional responsibilities of all offices within the Bureau of Medicaid Data Analytics, AHCA rules, regulations and procedures that affect office management practices, personnel issues, safety operations and regulations, as well as the specific responsibilities and authority of the Bureau Chief.

The incumbent in this position assists the Bureau Chief by handling the daily administrative/operational functions of the Chief's office & bureau. This includes maintaining the Bureau Chief's schedule and setting up meetings. The incumbent is also responsible for a variety of assignments from the Bureau Chief that require special research, coordination among the sections within the bureau, and situations where confidentiality is involved. The incumbent will serve as the bureau's personnel liaison. The incumbent will handle all human resources correspondence, including but not limited to; preparing hiring packets, classification action requests, personnel action requests, position descriptions, creating and routing forms for signatures, and keeping the bureau up to date on all human resources related information. The incumbent in this position is responsible for assisting with purchasing and budget and in doing so must exercise discretion, considerable independent judgment and initiative. Organize and maintain a correspondence-tracking system (CorrFlow) for all work products (including but not limited to logging assignments, contracts, correspondence) originating outside of the bureau for review/approval/dissemination to section administrator and/or division/agency management. Ensure that all work products for review/approval are logged and routed appropriately and tracked through to completion of the review/ approval process. Responsible for routine office purchases for entire bureau. Places orders for needed supplies, equipment, services, etc., on a routine and yearly basis through MFMP. Close out purchasing by sending appropriate paperwork to Finance and Accounting or electronically and use of FLAIR programs. Responsible for the approvals and all records regarding bureau staff P-card usage. Acts as coordinator of support staff: Assures smooth operation of the clerical group to work in concern with one another, provide back up to each other, and completion of all tasks associated with the clerical needs of the Bureau for Medicaid Data Analytics. Assist in the infrastructure activities to include, but not limited to: Secretarial support; all travel related functions for all staff; purchasing of goods and services; copying and distribution of information and mail; answering telephones; receiving and routing visitors appropriately, etc. Prepare travel authorizations and travel reimbursements for Bureau Chief and other members in the bureau. Assists in identifying items to be put into surplus, completes forms, and coordinates pickup. Property Delegate for annual OCO inventory of bureau equipment. Coordinates and is responsible for providing access to the online SMMC Drive, FTP site, and FLMMIS as applicable. Performs other related duties as assigned. This is an anticipated vacancy. This position is not a remote or telework position. Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: State Group Insurance Coverage Options, including health, life, dental, vision, and other supplemental insurance options; Flexible Spending Accounts; State of Florida retirement options, including employer contributions; Generous annual and sick leave benefits; 9 paid holidays a year and 1 Personal Holiday each year; Career advancement opportunities; Tuition waiver for courses offered by Florida's nationally ranked State University System; Training and professional development opportunities; And more! Join us at the Agency for Health Care Administration in fulfilling our mission to provide "Better Health Care for all Floridians."

KNOWLEDGE, SKILLS, AND ABILITIES • Knowledge of office procedures and practices; experience working with budgets, MFMP, tracking public information requests and maintaining inventory/property/confidential records. • Knowledge of principles and techniques of effective communication. • Ability to use MS Office applications, including Word, Excel, Outlook, and PowerPoint, etc. • Possess good verbal & written communication skills. • Possess good organizational skills. • Possess good time management skills. • Possess good strategic planning skills. • Ability to understand and apply applicable rules, regulations, policies and procedures. • Ability to deal with the public in a tactful and courteous manner. • Ability to perform basic arithmetical calculations. • Ability to work independently. • Ability to utilize problem-solving techniques. • Ability to plan, organize and coordinate work assignments. • Ability to anticipate needs. • Ability to pay attention to details. • Ability to establish and maintain effective working relationships with others.

MINIMUM QUALIFICATIONS REQUIREMENTS • Two years of professional experience using MS Office software applications, including: Word, Excel, Outlook, PowerPoint, etc. • Preference will be given to candidates who have experience working with budgets, MyFloridaMarketPlace (MFMP), tracking public information requests, and maintaining inventory/property/confidential records. • Preference will be given to candidates with an associate's degree or a more advanced degree from an accredited college or university.

LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS N/A