Ops - staff Assistant - 77905010

Ops Staff Assistant

Position Location: 11835 Seminole Pratt Whitney Rd., West Palm Beach, FL 33412

Working Hours: 8-5 M-F. Occasional overnight travel is required.

Our Organization: The Florida Fish and Wildlife Conservation Commission envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Minimum Qualifications

Three years of secretarial or clerical work experience. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.

Other Requirements

Employment is contingent upon successful completion of a background check. Must possess and maintain a valid minimum Class E State of Florida driver's license.

Preferred Qualifications

Knowledge of MyFloridaMarketPlace, the Purchasing Card system, and State of Florida purchasing processes preferred.

Required Knowledge, Skills, and Abilities

Must be familiar with and able to utilize computers using Microsoft Office applications, telecommunications equipment, and general office equipment. Ability to plan, organize, and coordinate work assignments. Ability to handle telephone calls in a courteous and effective manner and provide excellent customer service in a consistent manner. Must be well organized, punctual, and display a cooperative and professional attitude. Must be able to establish and maintain effective working relationships with others. Knowledge of office procedures and practices and the principles and techniques of effective communications. Skilled in typing and data entry. Ability to produce final products within established timelines. Ability to organize files and other records; use correct spelling, punctuation, and grammar; and type letters and other standard forms in correct format.

Description of Duties

The FWC's South Region has an exciting opportunity for a Staff Assistant to join a team of biologists and technicians in Palm Beach County, FL. This position provides administrative, secretarial, and clerical support to Wildlife and Habitat Management staff in the North District. This District includes the following areas: J.W Corbett WMA, Allapattah Flats WMA, John C. and Marianna Jones Hungryland WEA, John G. and Susan H. Dupuis, Jr. WEA, and the Kissimmee Bend and Okeechobee Units of the Everglades Headwaters WMA. The North District also coordinates management of the waterfowl hunting program on Stormwater Treatment Area 1W and the C-44 Reservoir and Stormwater Treatment Area. Activities in support of Wildlife and Habitat Management staff include: processing invoices, requisitions, purchasing card charges, and other administrative paperwork; assisting with the procurement of commodities and services; maintaining and organizing both paper and electronic files; collecting, counting, and depositing collections of day use entry fees; mailing documents and packages; managing routine office equipment and services (e.g., alarm, pest control, fire extinguisher, office supplies); assisting with budget tracking and planning; compiling, reviewing, and processing equipment tracking forms; scheduling meetings; coordinating staff trainings; receiving and routing telephone calls in a courteous and positive manner; receptionist, greeting and responding to the public as appropriate; providing assistance to other sections/offices/divisions; and completing other duties as assigned or needed. The incumbent must attend occasional regional and divisional meetings and various trainings as necessary.

How To Apply

Application packets must be submitted through the State of Florida's official employment site and must include a cover letter and resume in addition to the state application. Application packets without a cover letter, resume and state application will not be considered for the position. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.