OPS Contract Manager - 31902023

Ops Contract Manager

This Ops Contract Manager position is in the Admin & Plans / Contract Management Section within the Bureau of Recovery. This position's responsibilities include, but are not limited to, the following:

• Manage contracts for the Bureau of Recovery, develop modifications of contractual agreements and task orders, including individually designed scopes of work, deliverables, and reporting requirements.
• Assist in the development and revision of grantee program, financial review, monitoring criteria, and relevant administrative rules.
• Provide technical consulting, relating to the receipt and use of federal and state emergency management grant funding, to ensure the completion of activities specified in the contracts awarded by the Bureau.
• Act as a Bureau Liaison while maintaining a strong working rapport with assigned contractors/vendors through verbal, written, and on-site communication.
• Monitor contractor/vendor compliance with program requirements through review, analysis, and processing of financial and program deliverables, including expenditure, budgeting, staffing and progress reports, audits and requests for payment to ensure completeness, accuracy, and consistency with applicable rules, regulation, and program criteria and objectives.
• Ensure that contract files and records are maintained and prepare required reports regarding the status of awarded agreements.
• Maintain an automated logging system for tracking all contractor/vendor payments.
• Review all financial documentation submitted by contractors/vendors to ensure technical correctness, numerical accuracy, and completeness before submission to the Governor's Authorized Agency for payment approval.
• Cross train and back fill positions within the section as needed.
• Serve as a liaison with other Bureau of Recovery Units, as directed.
• Performs other duties and travel as required, to include assisting in disaster duties as a result of declared and non-declared disaster events.

Knowledge, Skills, and Abilities:

• Ability to monitor contractor/vendor compliance with program requirements through review, analysis, and processing of financial and program deliverables, including expenditure, budgeting, staffing and progress reports, audits, and requests for payment.
• Knowledge of contract management in compliance with Chapter 287 F.S. and Rule 60A-1.002, FAC.
• Knowledge of procurement laws and rules, specifically Chapter 287 F.S.
• Ability to prepare contractual documents, to include but not limited to, a clearly established scope of work, deliverables directly related to the scope of work, performance criteria for each deliverable and financial consequences.
• Ability to utilize problem-solving techniques.
• Ability to plan, organize, and coordinate work assignments.
• Demonstrated ability to communicate effectively both orally and in writing, and to provide technical assistance to local governments and other entities.
• Knowledge of the roles and responsibilities of federal, state, and local government entities in response to disasters.
• Demonstrated ability to work effectively in a team environment and/or individually, whether with internal or external stakeholders, on programmatic issues and/or principals.
• Ability to establish and maintain effective working relationships with others.
• Skilled in Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate division enterprise business systems.

Minimum Qualifications:

• Florida Certified Contract Manager (FCCM) certification or the ability to obtain it within the first 12 months of employment.
• Experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate division enterprise business systems.
• A minimum of one year of experience in contractual management or other related work experience.

Special Notes:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. The Division of Emergency Management is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. The Division appreciates the service and sacrifices made by veterans and their family members. Further, FDEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce. The Division of Emergency Management is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177. FDEM requests applicants notify HR in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. Successful completion of background screening will be required for this position. The State of Florida and the Division of Emergency Management participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. In response to emergency events, Division of Emergency Management employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee's position description. Employees must be able to deploy to emergency sites with limited advance notice. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here.