OPS Administrative Assistant II - 71900237

Ops Administrative Assistant II

This is administrative work assisting in the operation of the work unit. The member researches and gathers data and prepares written reports; provides guidance and assistance to further the achievement of the goals of the work unit and makes independent conclusions based on data available.

Duties & Responsibilities

Specific duties include:

• Becoming familiar with fixed site security operations and procedures at the Florida Governor's Mansion to provide administrative support to Protective Services agents as needed;
• Answering and properly routing or dispositioning incoming telephone, facsimile, and e-mail communications to the Florida Governor's Mansion as needed;
• Transporting Protective Services assigned vehicles for required services or maintenance as needed (valid Florida Driver's License required);
• Preparing, inspecting, and conducting a compliance review of Protective Services for the Department's annual accreditation process;
• Preparing and submitting annual statutorily mandated dignitary protection and transportation cost report to the Florida Cabinet & Legislature;
• Managing routine Protective Services travel finance and accounting documentation as needed;
• Conducting criminal background screening for facility and grounds access to the Florida Governor's Mansion as needed;
• Inventorying and ordering administrative supplies for Capitol Police purchasing as needed.

Knowledge, Skills & Abilities

Knowledge of office procedures and practices; knowledge of the principles and techniques of effective verbal and written communication; knowledge of basic arithmetic; skilled in the use of computers and office automation software; skilled in the use of office equipment; ability to understand and apply applicable rules, regulations, policies and procedures; ability to deal with the public in a tactful and courteous manner; ability to perform basic arithmetical calculations; ability to plan, organize and coordinate work assignments; ability to work independently; ability to communicate effectively verbally and in writing; and ability to establish and maintain effective working relationships with others.

Base Salary

$17.33/hour

FDLE recognizes the importance of growth and success while fostering a family-oriented work environment. We encourage our members to seek opportunities for professional growth through training, team building, and mentoring. Our four Fundamental Values of Service, Integrity, Respect and Quality will guide you as you embark on a lifelong career at FDLE.

FDLE is a State of Florida Employer and offers a comprehensive OPS benefits package (ONLY available to OPS members who will be working 30 or more hours a week), including: HMO and PPO health insurance options with premiums starting as low as $50 per month; $25,000 in automatic life insurance coverage; tax deferred medical reimbursement account; and multiple supplemental insurance options including: dental, vision, disability and more.

The Florida Department of Law Enforcement (FDLE) employs more than 2,000 members statewide – either at headquarters in Tallahassee or in one of seven regional operations centers (ROCs). Our mission is to promote public safety and strengthen domestic security. Click here for additional information about FDLE.

You will be evaluated for this job based on your previous knowledge and experience. Additional reviews may be performed to screen for preferred qualifications, experience and education. Your qualifications will be based on knowledge, skills, and abilities and other elements relevant to this position supported by the information in your application. Qualifying questions will only be credited if verifiable by the information provided on your application including specifically required software/computer skills. You may be contacted to participate in a selection process which may consist of written exercises, work samples, skills tests, interviews, drug screen and fingerprinting. You may be notified by email to participate in a selection process. Failure to reply within a designated timeframe may exclude you from further consideration. Future vacancies may be filled from this position advertisement.

FDLE requires an extensive background process of all recommended applicants. The elements of a background include: financial credit check, criminal history of applicant and applicant's immediate family or roommates, personal references, employment and education verifications (which includes official transcript(s)), drug screen and fingerprinting. This information will be utilized to make the final hiring decision. Preference will be given to current FDLE members who have satisfactorily completed at least six months of the probationary period for their current position.

REMINDERS:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be cancelled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida hires only U.S. citizens and lawfully authorized alien workers. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location: Tallahassee, FL, US, 32301