OPS Admin. & Management Cost Specialist - 31902143

Ops Admin. & Management Cost Specialist

This position is located in Tallahassee, Florida, within the Administrative & Management Cost Team of the Bureau of Recovery's Public Assistance Unit. The team is responsible for receiving, tracking, and managing the use of management costs authorized under the Public Assistance (PA) Program. It also manages the Validate as You GO (VAYGo) process for the Florida Division of Emergency Management (FDEM) and other related projects.

Duties and responsibilities include, but are not limited to:

• Serve as primary liaison for the Florida Recovery Obligation Calculation (FROC), coordinating internal and external stakeholder requests, managing systems, maintaining records, and managing contracted staff as necessary.
• Assist in the implementation of recipient reimbursement strategies and administration of FEMA's Public Assistance Grant Program.
• Provide technical assistance related to the F-ROC Program, including programmatic requirements and public assistance eligibility.
• Support coordination of special projects related to disaster costs incurred by FDEM.
• Assist with FEMA's VAYGo Validate as you go program.
• Assist with the reviews and validations of applicant documentation as it relates to the Florida Recovery Obligation Calculation (F-ROC) program.
• Perform duties in compliance with applicable federal and state laws, rules and procedures.
• Analyze, prepare, submit and maintain data for reimbursement requests on behalf of FDEM, in accordance with all applicable laws and rules.
• Review programs, services, forms and reports, historical data, and confer with management and users to identify problems and improvements.
• Compile all data in a logical and efficient format.
• Provide comprehensive analysis of findings on Project-to-Project basis that lends to the completion and accuracy of such project.
• Consult with federal, state, and local officials on matters applicable to the reimbursement of administrative and management costs.
• Act as liaison between FEMA and FDEM as needed, as well as technical subject matter experts, in the processing of Recovery reimbursement projects.
• Work with the Bureau's PA Grant Managers to recover funds paid to applicants that are in excess of the amounts they were entitled to receive by offsetting those identified amounts against other PA funds requested by applicants.
• Act as a liaison with both internal and external stakeholders during both declared and non-declared disaster events.
• Perform other duties and travel as required, as well as disaster related duties, as deemed appropriate in both declared and non-declared disaster events.

Knowledge, skills, and abilities:

• Knowledge of FEMA's Public Assistance rules and policies established under the Stafford Act.
• Knowledge of the F-ROC Program.
• Knowledge of the reimbursement of management and administrative costs specifically, as they are associated with administering the FEMA Public Assistance Grant Program.
• Ability to provide technical assistance to state and local governments and other entities on contracts/grants and payments.
• Ability to independently develop timelines and deadlines for multiple projects to successfully complete work accurately and on time.
• Ability to collect, analyze, and interpret contract/grant programmatic and financial data.
• Knowledge of and ability to apply basic accounting and auditing principles and procedures.
• Skilled in the use of the Microsoft Office suite of computer software, including developing and manipulating spreadsheets in Microsoft Excel, drafting documents/reports in Microsoft Word on current statuses of projects/issues, and developing presentations for external and internal stakeholders.
• Ability to utilize problem-solving techniques and conduct fact-finding research.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively with others verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to successfully complete and maintain the Florida Certified Contract Manager ("FCCM") in compliance with Section 287.057 and 215.971 (2)(a)1. F.S.
• Knowledge of the fundamentals of grants management and compliance with Section 215.97 and 215.971, Florida Statutes.

Minimum qualifications:

• Florida Certified Contract Manager (FCCM) certification or obtained within the first 12 months of employment.
• Computer experience, including but not limited to Microsoft Office such as Word, Excel, Outlook, PowerPoint, and other database/spreadsheet software.

Special notes:

• The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
• The Division of Emergency Management is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce.
• The Division appreciates the service and sacrifices made by veterans and their family members. Further, FDEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.
• The Division of Emergency Management is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.
• Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177.
• The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with the Drug-Free Workplace Act.
• Successful completion of background screening will be required for this position.
• The State of Florida and the Division of Emergency Management participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
• In response to emergency events, Division of Emergency Management employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee's position description.
• Employees must be able to deploy to emergency sites with limited advance notice.

Location: Tallahassee, FL, US, 32399 Nearest Major Market: Tallahassee