Office Services Coordinator

Office Services Coordinator

The Office Services Coordinator plays a vital role in supporting operations and facilities leadership through various clerical, technical, and mailroom duties. This position ensures efficient mail and package handling, supports inventory and shipping needs, and assists with scheduling and event coordination. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Responsibilities:

• Ensure efficient handling of mail and packages.
• Support inventory and shipping requirements.
• Assist with scheduling and event coordination.
• Manage clerical tasks with accuracy and efficiency.
• Support site initiatives and leadership team activities.

Essential Skills:

• Experience with mailroom operations and courier systems (FedEx/UPS).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and communication skills.
• Ability to manage clerical tasks with accuracy.

Additional Skills & Qualifications:

• Associate's degree and 2+ years of experience, or High School diploma/GED and 4+ years of related experience.
• Ability to carry out instructions in standardized situations.
• Experience with shipping software and courier systems.
• Familiarity with PPE distribution and gowning services.
• Experience with conference room booking systems.
• Knowledge of regulated document handling.
• Event planning and coordination.
• Facilities support experience.
• Basic purchasing and inventory tracking.

Pay and Benefits:

The pay range for this position is $18.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Miami Lakes, FL.

Application Deadline:

This position is anticipated to close on Oct 31, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific, and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.