Human Resources Generalist

Human Resources Generalist

The HR Generalist supports the District's activities in the administration of the day-to-day operations of the Human Resources functions including: Employee Relations, HR compliance, talent acquisition, employment processing, health and welfare benefits, and records management. HR Generalist I primarily focuses on talent acquisition and performs other functions outlined below as secondary functions. HR Generalist II focuses more heavily on the other functions listed below while still involved with talent acquisition functions. Incumbents in this position will be held to the District's Gold Standard for Customer Service.

Essential Functions and Responsibilities

Generalist I

• Conducts various Human Resource activities related to talent acquisition, including:
• Assists with updates to job descriptions, maintains advertisements of all job descriptions and job files, and submits job advertisements for posting
• Actively recruits potential top talent candidates for hiring consideration; attends job and career fairs and other similar activities
• Screens incoming resumes, ensures completion of applicant behavior/skills assessments, conducts pre-interview telephone screening calls, arranges applicant interviews, and assists in developing questions for interviews.
• Arranges, prepares and conducts pre-employment paperwork and meetings with selected applicants, processes background checks, coordinates pre-employment drug screening, sends letters of regret to all applicants not chosen.
• Conducts on-boarding of new employees during new employee orientation, including various HR required paperwork: initial sexual harassment requirements, EWN introduction courses, administers I-9 and New Hire State reporting and record keeping.
• Administers the Department of Transportation (DOT) Drug Testing program; notifies supervisors of monthly random drug and alcohol testing, makes continuous updates to ensure the accuracy of the participant list.
• Assists with the Employee Uniform Program, including acting as Liaison with the vendor, placing orders, tracking issued garments, processing payments and recording credits.
• Provides support and participates in special projects, District events and various committees, including: the Wellness Team, Event Committee and the Community Service Committee (American Heart Association, Relay for Life and United Way) as well as any other relevant company functions.
• Prepares and responds to surveys, inquiries for Verification of Employment, Public Record requests and Wage Statements/Verification of Income and other similar requests.
• Maintains personnel records through HRIS system including entering new hires, employee changes, and terminations.
• Maintains the Organizational Chart, and various documents on computer drives and BambooHR.
• Assists with Employee Performance Evaluations including 90-day new hire and promotion evaluations.
• Maintains the labor law poster program within the District ensuring all offices are in compliance with Federal and State regulations.
• Facilitates benefits administration to include annual open enrollment processing, annual Flexible Spending Account (FSA) submissions to vendor, processing employee personal information updates, and assists with providing Family Medical Leave Act (FMLA) and Short-Term Disability (STD) paperwork to eligible employees and communicating benefit information to employees/retirees.
• Assists in development, implementation and adherence to personnel policies and procedures and aids in preparation and maintenance of employee handbook, and HR dept policy and procedures manuals.
• Submits payroll related changes to the payroll department on a biweekly basis.
• Other miscellaneous job-related duties as assigned, including all the functions of HR Assistant in addition to the preceding responsibilities.

Generalist II

• Performs all duties of the Generalist I in an independent administrative capacity, plus the following functions and responsibilities:
• Conducts initial employee benefits meetings; processes enrollments, changes and terminations to all employee insurance benefit policies; ie Medical, Dental, Vision, Flexible Spending, Life, Long Term Disability, Pet Insurance, Air Ambulance, AFLAC Supplemental, 401a and 457b retirement plans, etc.
• Processes responses to unemployment claims. Participate in dispute hearings.
• Facilitates the annual completion of the Motor Vehicle Records reports for all employees eligible to drive an OGD vehicle.
• Assists with the administration of the Workers Compensation program; fields notifications from employees or supervisors, ensures employee drug testing, submits notifications to WC carrier, facilitates communication between carrier and employee and other similar steps as required.
• Assists with processing the Florida Retirement System (FRS) HIS-subsidy year-end filing for qualified retiree benefits.
• Facilitates the employee ID badge program, including military facility badges or access (ie. Eglin AFB, Hurlburt Field, etc)

Generalist, Senior

• Performs all duties of the Generalist I and Generalist II in a subject matter expert and leadership capacity, plus the following functions and responsibilities:
• Maintains HR records and facilitates the annual completion of the following required reports: Vets-4212, EEO-4 and Affi