Human Resources Assistant

Human Resource And Administrative Support Position

The purpose of the position is to perform human resource and administrative support functions requiring knowledge of civilian human resources functions and processes involving human resource and benefit transactions.

Responsibilities include:

• Performing administrative and technical support work in a variety of personnel functions.
• Processing the full range of personnel actions for craft and trade and pay band Non appropriated fund (NAF) employees involving a variety of occupations.
• Examining request for personnel actions, verifying all entries by performing a procedural and technical review of proposed actions to assure correctness of entries and cited authority.
• Processing new appointments and interviewing employees to obtain data to complete appointments forms.
• Computing and flagging due dates for various types of personnel actions.
• Verifying employment and processing requests for personnel actions.
• Ensuring supporting documents are complete and attached to SF-52.
• Providing assistance to customers on applicable procedures, instructions, and regulations.
• Monitoring status on pending actions and reviewing personnel action requests for correctness.
• Retrieving data for reports and providing information on the status of personnel actions.
• Determining necessary documents needed to support transactions and ensuring they are included in the action and OPF.
• Establishing and/or maintaining OPFs, including consolidation with prior service records.
• Conducting new employee orientation and providing information on retirement provisions, hours of work, leave accrual, health and life insurance options, etc.
• Answering employee questions and ensuring benefit enrollments are completed timely and accurately.
• Assisting employees in preparing documents necessary for background investigations.
• Assisting in special projects by gathering data from files and automated systems.
• Compiling information in prescribed format and forwarding to supervisor for consolidation.
• Authenticating personnel data reflected on various forms.
• Gathering background information on issues, researching current policy, and determining related trends.
• Making recommendations of necessary action based on research.
• Expediting flow of information and communications.
• Utilizing an in-depth knowledge of regulations, policies, and procedures to answer employee questions.
• Reviewing personnel action requests and applications for accuracy, resolving discrepancies, and completing missing information.
• Determining benefit eligibility, creditable service, and following up on suspense actions.
• Ensuring necessary signatures and documents needed are present, complete, and arranged in proper sequence.
• Inputting information into the automated personnel system in a timely manner and ensuring accuracy.
• Providing information on vacancy announcements to employees and outside applicants.
• Preparing and distributing offer letters and non-selection letters.
• Coordinating release/report dates of new employees.
• Compiling and composing vacancy announcements for distribution by mail or email.
• Maintaining case files for each vacancy announcement.
• Performing other related duties as assigned.

Requirements include:

• Specialized experience directly related to the duties described above.
• Knowledge of an extensive body of personnel processing rules, procedures, or operations.
• Skill in oral expression to explain processes and procedural matters and provide basic program information.
• Knowledge of office file arrangement and the purpose and content of documents in the file, including OPFs, the ability to file and retrieve information and maintain suspense records in accordance with office filing procedures.
• Knowledge of steps and procedures used to process personnel documents.
• Skill in fact finding and researching files to find relevant information and to logically organize and report on collected information.
• Ability to make decisions, resolve problems, or discrepancies based on knowledge of personnel processing rules, regulations, and procedures.
• Ability to understand and provide basic program information.
• Knowledge of personnel processing language, procedures, and options to process a full range of recurring types of official personnel actions.
• Knowledge of office file arrangement and the purpose and content of documents in the file, and ability to file and retrieve information and maintain suspense records in accordance with office filing procedures.
• Familiarity with and ability to type and use a typewriter and computer including an automated personnel system, Word, Excel, Spreadsheets, Database, etc.
• Knowledge of personnel and staffing standardized rules, procedures, terminology, or requirements related to personnel action processing activities and skill in applying these knowledges to work situations.
• Knowledge of formats, punctuation, grammar, and clerical steps to process and prepare correspondence and documents in an accurate manner.
• Ability to make decisions, resolve problems, or discrepancies based on knowledge of personnel processing rules, regulations, and procedures.
• Basic knowledge of local personnel activities to perform routine clerical tasks.

You will receive credit for all qualifying experience, including volunteer and part-time experience. You must complete and submit an occupational questionnaire and your resume must support and validate your answers or you may be removed from consideration. Only the most highly qualified candidates will be referred.

Key requirements/conditions of employment include:

• Males must be registered or exempt from Selective Service.
• Selectee must be determined suitable for federal employment.
• Selectee may be required to successfully complete a probationary period.
• Selectee is required to participate in the direct deposit pay program.
• Social Security Card is required.
• Satisfactorily complete an employment verification (E-VERIFY) check.
• As of May 7, 2025, The REAL ID act requires visitors to have a REAL ID or passport to access Government Facilities.
• A favorable background is a requirement of this position.

Education: This position does not have a positive education requirement, however those that possess a degree relating to Human Resources is preferred.

Additional Information: The Federal government offers a number of exceptional benefits to its employees. Benefits include: comprehensive benefits package (medical, dental, life insurance, spouse & dependent life insurance, long-term disability, retirement, and 401(k) savings plan, annual and sick leave, tuition reimbursement, etc.). Stability of Federal Civilian Service People with passion for doing work that matters Quality of Work Life Balance Some positions have special requirements- Position is a non-critical, sensitive, position requiring access to IT II system and/or access to PII. An access National Agency Check investigation (ANACI) is required via the SF 86 security form.- Required to submit a Financial Disclosure Statement, OGE-450. Executive Branch Personnel Confidential Financial Disclosure Report upon entering the position and annually, in accordance with DoD Directive 5500-7R, Joint Ethics Regulation, dated 23 March 2006.- Salary is dependent on experience and/or education.- For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes. This announcement may be used to fill additional vacancies within 90 days of closing date. The Department of the Navy (DON) is an Equal Employment Opportunity Employer. Applicants are assured of equal consideration regardless of race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. This agency provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodations should email their request to MILL_CNIC_NAF_EEO@navy.mil to ensure proper consideration is given. The decision on granting reasonable accommodation will be on a case-by-case basis. This activity is a Drug-Free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Sailors, their family members, and all other customers have a right to a reliable and productive Federal workforce.