Government Operations Consultant II - 64005479

Government Operations Consultant II

This is a highly responsible professional position within the Bureau of Preparedness and Response, Administrative Preparedness Section, Grants Management Unit. The incumbent serves as a Grant Analyst for the Department of Health and Human Services (HHS), Hospital Preparedness Program (HPP) and Public Health Emergency Preparedness (PHEP) Cooperative Agreements.

Fiscal Management: Incumbent will create and maintain HPP and PHEP checkbooks for the analysis, reconciliation, and correction of cooperative agreement fiscal activity using standard DOH tools. Incumbent will compare the RDS reports, ExBioT and FedCat, to the checkbook summary page to ensure expenditures have been captured properly. Assist with compiling federal payment justifications for HPP and PHEP to be submitted to the Office of Budget and Revenue Management.

Application Development: Incumbent will assist with development of the cooperative agreement applications as needed. Incumbent will assist with the entry and accuracy of required grant application elements into the federal reporting system by application due date.

Budget Meetings: Incumbent will conduct or attend monthly budget meetings with the bureau's program managers to review and discuss fiscal activity.

Corrections: Monthly, the incumbent will compile all corrections identified during fiscal reviews and submit to Finance and Accounting in accordance with DOH policy.

Healthcare Coalition Expenditure Review: Incumbent will assist with monthly expenditure review of Florida's contracted healthcare coalitions to ensure spending is allowable, allocable, and reasonable and aligns with approved coalition budget. Findings will be reported to Grant Manager.

Federal Reporting: Incumbent will assist with entry of all federal reports prior to federal due dates as listed in the Notice of Grant Award.

Auditing: Incumbent will assist in the process of collecting the Single Federal Award Certifications for BPR's cooperative agreements on a semi-annual basis. Incumbent may also be required to respond to department audit requests as needed.

ESF8: Incumbent will be listed on the ESF8 3-deep roster in a Finance and Administration role during exercises and/or responses.

Other duties as required.

Required Knowledge, Skills, and Abilities:

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of the methods of data collection.
• Knowledge of the principles and techniques of effective communication.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Qualifications:

• Prefer proficiency in Microsoft Excel and experience with financial information systems (DOH systems experience is a plus).
• Exceptional attention to detail and strong organizational skills.
• Knowledge of federal regulations related to grant management, including 2 CFR Part 200.

Where You Will Work: 4052 Bald Cypress Way Tallahassee, Florida

The Benefits of Working for the State of Florida:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions.
• Flexible Spending Accounts.
• Tuition waivers.
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration.

Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check. Successful completion of a drug test is a condition of employment for safety-sensitive positions.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Location: Tallahassee, FL, US, 32301