Coordinator Of Development And Administrative Services

Coordinator Of Development And Administrative Services

Florida Atlantic University is seeking a Coordinator of Development and Administrative Services - Boca Raton, FL. Florida Atlantic University has an opening for a highly organized, personable, and detail-oriented administrative professional to support a relationship-focused, results-oriented development office within the Dorothy F. Schmidt College of Arts and Letters. Reporting to the Senior Director of Development and Outreach, the Coordinator is part of a dynamic, fast-paced fundraising team that raises annual, major, and principal-level gifts to benefit the College. This position serves as the chief administrative contact and liaison for external and internal constituencies, including donors, donor prospects, alumni, the Dean, faculty, and colleagues. Day-to-day administrative duties support all aspects of the development office activities, including tracking prospect activity in the database; drafting memos, correspondence, and reports; scheduling meetings and preparing meeting materials. Other duties include distribution of correspondence, grant preparation and submission, donor receptions/special events, meetings, and working independently on specific projects.

Summary Of Responsibilities Includes:

+ Serves as the primary contact for the Development Office and assists in the building of internal and external relationships as the consistent professional and personable front-line contact. + Assists with managing various administrative projects, tasks, and workflows relating to Development Office business needs. + Facilitates reports, donor and prospect briefings using CRM database (Raiser's Edge). + Collaborates with colleagues to plan and execute donor/prospect events, assemble and prepare event materials, send out and track invitations, send out reminders, plan the menu, and event timeline. Maintain various tracking reports to assure accurate and up-to-date information on prospects, donors, and event attendance. + Facilitates annual gift letters for signature programs, including Ambassador of the Arts and Theatre Lab Inner Circle. Run a weekly list of donors attending College programs to share with the Dean, development team, and program leadership. + Assist in tracking prospect activity in the database, drafting correspondence, and project facilitation for major College development initiatives. + Point person for Annual Giving Programs, including the faculty/staff campaign. Assist departments in updating their giving pages, adding new fund links, and other projects working with the central Advancement Services office. + Assist in compiling and submitting online grants with development staff and program areas. Oversee mid and end-of-the-year reports for major grants. + Facilitate meetings and communications to the College advisory board, including collateral and support materials for meetings. + Oversee the annual Cultural, Arts and Society Today (CAST) party. Request participant lists for Save the Date and invitations. Facilitate online registrations, monitor, and track responses and monies raised. Serve as contact for the committee chair for logistics and budget. + Perform other job-related duties as assigned.

FAU Benefits And Perks If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: + Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. + State retirement options including tax-deferred annuities and Roth 403(b) plans. + State employees Public Service Loan Forgiveness (PSLF) program. + Sick Leave Pool Program. + Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion). + Paid Community Engagement Volunteer Service Day + Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required. Knowledge of Microsoft Office software; database proficiency.

Preferred Qualifications/Skills:

Ability to work competently and efficiently in a fast-moving, multi-task work environment. Have strong written and oral communication skills, accommodate changes, and can work independently as well as collaboratively.

Salary:

$47,000 - $50,000 per year.

College Or Department:

IA: Development - Arts & Letters (Laurie M. Carney (Z00006342)) Location: Boca Raton Work Days And Hours: Monday - Friday, 8 a.m. - 5 p.m. with occasional evening and weekend hours.

Application Deadline:

2025-09-03

Special Instructions To Applicant:

APPLICATION DOCUMENTS REQUIRED: Resume Cover letter OFFICIAL SEALED TRANSCRIPTS REQUIRED: Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment. PRE-EMPLOYMENT SCREENINGS REQUIRED: Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check. REQUEST FOR ACCOMMODATIONS: Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accomodate@fau.edu.

To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1. Florida Atlantic University is where your future begins. With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply. To learn more about the vision and mission of FAU, please visit: www.fau.edu.