HRBP Zone

HR Manager

FGV Holdings Berhad is Malaysia's leading global agri-business and the world's largest producer of Crude Palm Oil (CPO). FGV's operations stretch across more than 10 countries in Asia, the Middle East, North America and Europe, and are focused on three main business sectors namely Plantation Sector, Logistics & Support Business (LSB) Sector and Sugar Sector. FGV is the world's third biggest oil palm plantation operator, has the world's largest bulking and storage facilities for vegetable oil and is Malaysia's top refined sugar producer.

In line with our business expansion, we would like to invite qualified candidates to fill the following position at FGV Security Services Sdn Bhd.

Job Description

Purpose of the Role:

To lead in the execution of all HR matters for all employees in the respective Zone.

Key Accountabilities/Individual Accountabilities:

Staffing:

1. Manpower Planning

• Liaise with HOD station in Zone on manpower planning and arrangement for replacement or new position.
• Liaise Staffing Lead on manpower requirement based on budgeted or unbudgeted

2. Recruitment for all vacant positions

• ERF process
• Place advertisement in Zone and compile resume
• Interview & Selection together with HOD
• Summary the successful candidate for obtaining approval
• Familiarization program
• Keep track on staff confirmation & send all documents needed for staff confirmation to Lead/Executive Staffing.

3. Exit Staff

• Handling exit interview for all positions level based on Policy/SOP

4. Transfer

• Liaise with Staffing Lead on internal transfer/placement/job rotation requirement.

5. Talent Management

• Liaise with Staffing Lead on Succession Pipeline program
• Liaise with HOD on any requirement require from talent Succession Pipeline program
• Ensure execution and follow up progress of Talent Management process
• Management succession planning for all position level in Zone
• Ensure execution of Personal Development Plan as planned for successor.
• Carried out Talent Resource Meeting at Zone level (involve HOD at Zone level) for identifying the pool successor for critical position.

6. FTE

• As a liaison officer in Zone for FTE matter
• Ensure execution and follow up progress of FTE exercise

7. Learning & Development

• Identify training program for the successor and talent based on the succession planning.
• Liaise with HOD in order to identify suitable in-house training program for all level and prepare yearly training plan for zone level.
• Follow up staff developments needs and source external training as and when required.
• Liaise with Staffing Lead/Executive Training to submit application for training approval complete with supporting document.

HR Operations:

Rewards:

• Monitor the data accuracy and reliability of Workday and any related system for all employee.
• Monitor the process of new recruitment documentation carried out accurately.
• Monitor the process of employees travel claims, parking claims and mobile phone claims carried out accurately and smoothly.
• Monitor the process of OPMS (Online Plantations Management System).
• Provide data for staff overtime by or before 7th of the month.

Industrial Relation:

• Handle disciplinary management process based on Policy/SOP.
• Participate in any Disciplinary process in FGV Group Companies as and when required by HRBP, FGVSSSB.
• Monitor attendance and pattern/long MC.
• Provide data for Industrial Relations monthly report by or before 7th of the month.

Employee Relation & Communication:

• Handle the issue/complaint from the employee and external party related to employee's matters.
• Promote HR awareness to all employees related to GHC Policy/SOP.
• Support and coordinate with HR Operations Lead on any HR Events.
• Provide HR Communication platform in Zone
• Update staff data for insurance purposes
• Handle any application from staff related to allowances, unpaid leave
• Provide information related to uniform
• Arrangement documentation for flight ticket for Zone Sabah only.

Performance Management & Routine HR Activity in Zone:

• Coordinate with HR Operations Lead on monitoring of KPI setting, quarterly review and calibration exercise during KPI final assessment.
• Monitor and ensure all HODs conduct BEST/STAR feedback & coaching while performance quarterly assessment.
• Execute HR Dept. activities efficiently and effectively.
• Update monthly activity on HR matters to HRBP, R&D Division.

Performance Improvement Plan (PIP):

• Monitor PIP exercise and submit the fortnightly progress report to HRBP, R&D Division.
• Ensure PIP exercise carried out smoothly with proper manner.

Others:

• All documentations issued in Zone need to copied it to HQ office.
• Any HR task given by HBRP, R&D Division and CEO as and when required from time to time.

Qualifications and Working Experience:

• Degree in business-related or human resource.
• Diploma and having experience in human resources and administration-less than 3-5 years.