Executive Operations Coordinator

Executive Operations Coordinator

Are you ready to work for an employer that truly values your contributions and well-being? At Family Services, we believe in caring for our team as much as we care for the individuals, children, and families we serve. Join our mission-driven organization, where your work makes a meaningful impact on the community every day.

Family Services is a nonprofit organization committed to Protecting, Healing, and Caring for children and families across Northeast Wisconsin. We provide vital support during life's most challenging moments, helping individuals heal, grow, and thrive.

We're Hiring! We are seeking an Executive Operations Coordinator to join our team. This full-time position provides high-level administrative support to the President/CEO, Board, and Executive Leadership team. Responsibilities include managing schedules, coordinating meetings and events, handling confidential correspondence, grant administration, and project management.

Key Responsibilities

• Responsible for the timely and professional handling of incoming telephone calls and emails.
• Provide administrative assistance to the President/CEO and Executive Leadership team for agency communications, including drafting correspondence, memos, and reports.
• Recommend and participate in the development of systems and procedures that enhance operational efficiencies.
• Work independently and within a team on special projects, acting as project manager when requested.
• Develop, prepare, and distribute agendas, attend meetings, transcribe, and disseminate minutes-including Board and Committee meetings.
• Establish, develop, maintain, and update the President/CEO's filing system. Retrieving information from files as needed.
• Prepare insurance applications for agency policies (e.g., general liability, professional liability, umbrella coverage).
• Coordinate and support administrative tasks related to select grants.

Qualifications

Education: Required: High school diploma or equivalent. Preferred: Associate degree or higher in business administration, communication, or a related field.

Experience: Required: 2-3 years of experience in an administrative support role or a similar administrative experience. Preferred: 4+ years of executive-level administrative support, ideally in a nonprofit or human services agency.

Skills and Competencies

• Proficiency in Microsoft Office Suite (e.g., Excel, Word, Outlook) software.
• Excellent organizational skills with an ability to prioritize tasks and manage multiple projects.
• Strong administrative coordination skills with experience in office management and clerical tasks.
• Strong interpersonal skills, professional demeanor, and ability to engage effectively with diverse stakeholders.
• Proficiency in managing communications, including telephone, email, and digital platforms.
• Strong written communication skills, including proper grammar, spelling, and business composition.
• Valid Wisconsin Driver's License with reliable personal vehicle. Maintain required auto insurance and acceptable driving record requirements.

Why Join Us? Family Services offers a supportive and collaborative work environment where you can make a meaningful impact every day and help advance our mission to Protect, Heal, and Care. Apply today to join our team and make a difference in the lives of others!