Senior Payroll, HR Administration & Accounting Specialist

Senior Accounting, Payroll & HR Administration Specialist

Fairmarkit is the #1 autonomous sourcing platform revolutionizing the way all organizations buy & sell. Fairmarkit equips procurement teams with automation, AI, and GenAI so they can source more competitively at scale. Our solutions for tail spend and strategic sourcing help innovative procurement teams reduce cycle times, drive out costs, meet ESG/Diversity targets, and provide a better stakeholder experience to internal partners and suppliers.

We are looking for a Senior Accounting, Payroll & HR Administration Specialist to manage accounting, payroll, employee documentation, and statutory reporting for our Polish entity. This is an in-house, hands-on role for a professional who can work independently, ensure compliance with Polish regulations, and support both local operations and reporting to the US parent company.

Accounting, Banking & Financial Operations

Own day-to-day accounting documentation, payments, and banking activities for the Polish entity:

• Maintain accounting and financial records
• Review invoices and supporting documents
• Prepare documents for monthly, quarterly, and annual closing
• Manage payments and banking operations
• Monitor expenses and payment deadlines

HR Administration, Payroll & Personnel Documentation

• Maintain employee personnel files (akta osobowe) in line with Polish legal requirements
• Prepare employment contracts, civil law agreements, B2B agreements, and related HR documents
• Calculate payroll, benefits, and other employee-related payments
• Prepare and submit declarations and reports to ZUS, Urząd Skarbowy, GUS
• Ensure timely payment of taxes, social security contributions, and other mandatory charges
• Support employees and managers with HR and payroll-related questions

Statutory Compliance & External Reporting

• Prepare and submit required documentation to public institutions and other external parties
• Act as the local point of contact for ZUS, Urząd Skarbowy, GUS, PIP, providers, banks, and auditors
• Monitor statutory deadlines and reporting requirements
• Maintain complete and audit-ready documentation for inspections, audits, and internal controls Support internal reporting and information requests from the US parent company

Requirements

• 5+ years of experience in accounting, payroll, HR administration, or a similar combined role
• Experience independently managing local accounting, payroll, or HR administration processes
• Experience working in a Polish spółka z o.o.
• Experience in a small or mid-sized organization is preferred Experience in an international company is a strong advantage

Good Practical Knowledge Of:

• Polish labour law
• payroll and personnel administration
• accounting documentation standards
• statutory reporting requirements for a Polish legal entity
• cooperation with Polish public institutions

Skills

• Strong attention to detail and a high level of accuracy
• Ability to work independently and take ownership of local processes
• Strong organizational and documentation management skills
• Ability to coordinate effectively with external providers, banks, public institutions, and internal stakeholders

Systems

Experience with NetSuite and/or Comarch ERP Optima is an advantage

Languages

• Polish — professional working proficiency
• English — professional working proficiency
• Russian — professional working proficiency

#Poland#Warsaw