Financial Accountant II (business Services)

Financial Accountant II (Business Services)

Prairie View A&M University

Campus Master Planning & Space Management

Proposed Minimum Salary: $3,562.34 monthly

Job Location: Prairie View, Texas

Job Type: Staff

Job Description

The Financial Accountant II position is responsible for managing the financial operations of the department, including account reconciliation, utility billing, accounts receivable and payable, and purchase order management. Key duties include reconciling monthly department accounts by examining, validating, and recording financial transactions; serving as the liaison for utility billing by reviewing meter readings, producing consumption bills, and monitoring timely payments; processing invoices against purchase orders and ensuring vendor payments are completed promptly; identifying and liquidating purchase orders in coordination with the Business Manager; preparing the annual budget for fixed utility costs; and performing other duties as assigned to support the department's financial integrity and operations.

Responsibilities

• Reconciliation: Reconciles monthly department accounts in a timely manner, examines and validates the financial transactions, analyzes and records the supporting documents.
• Utility Billing/Accounts Receivables: Serves as the liaison for the utility billing process. Reviews monthly readings provided for the utility meters to ensure the meters are functioning properly for the billings. Produces monthly consumption bills, ensures timely invoicing to the parties, and monitors the payments to make sure that they are received within the established due dates.
• Accounts Payables: Processes invoices against purchase orders for payments ensuring the invoiced works or services have been completed by vendors. Tracks timely payments to avoid penalty payments.
• Timely liquidation of purchase orders: Identifies the purchase orders that need to be closed, provides report at the month-end to the Business Manager, and upon confirmation/approval from the Business Manager, processes to close the purchase orders and liquidate funds from the designated accounts.
• Year-End Budget for the Fixed Utility Costs – Prepares annual budget for the fixed utility costs that are billed to the designated departments and external parties.
• Performs other duties as assigned.

Required Education and Experience

• Bachelor's degree or equivalent combination of education and experience.
• Two years of related experience.

Required Knowledge, Skills and Abilities

• Oral and written communication skills.
• Customer service skills.
• Ability to multitask and work cooperatively with others.

Preferred Qualifications

• Three to five years of Accounts Receivable, Billing and General Accounting.

Special Requirements

• Applicants with equivalent experience in lieu of a Bachelor's degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor's degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of six years of experience.