HR & Office Manager

HR & Office Manager

Assigned to our office in the center of Brussels, you will hold the position of HR & Office Manager at Everience Benelux!

Responsibilities and tasks (non-exhaustive list):

• As part of our growing team in a young and dynamic coworking space, and after an onboarding period, you will occupy a very versatile position that will lead you to:
• Day-to-day administration: Responsible for general administrative support, document and files management and the follow-up of tasks within deadlines.
• Customer & subcontractor invoicing management: Ensure the efficient and accurate management of customer & subcontractor invoicing, ensuring that everything is processed correctly and on-time.
• Human Resource management support: Help with payroll processing, managing employees' timesheets and vacation requests and tracking of personal files.
• Contract drafting: Assist with the drafting and processing of employees and customers contracts.
• Subcontractor relationships management: Establish and manage ongoing and new subcontractor and freelances relationships.
• Work in close collaboration with sales staff to ensure a clear understanding of assignments and customer contexts and needs.
• Participate in recruitment processes for the company; job description creation, advertisements, interviews, closing and onboarding.
• Improve the candidate and employee experience through the deployment of tools (Smart Recruiter, Sx, Cornestone) and processes.

We are looking for a profile with previous experience as HR officer or office manager, ideally in a fast-paced environment, e.g. interim agencies, consultancy companies, start-ups.

You are fluent in French and English and are not afraid to express yourself in Dutch.

• A minimum of 3 years' experience in a similar position is required.
• You understand the importance of confidentiality when dealing with sensitive information and can act with discretion and professionalism.
• You are not afraid to take end-to-end responsibilities and shows proactiveness in your decision-making,
• Organized, able to work independently, pragmatic, and hands-on approach.
• You like to challenge yourself and you are not afraid to learn, you are willing Motivation and real desire to improve and learn.
• Team player and soft skills qualities, people oriented.
• Flexibility and able to work independently.
• Strong communication (oral and writing) skills adapted to a professional environment.
• You want to contribute to the development of a young entity within a large established group.
• You enjoy working in a supportive and inclusive work environment.

All our positions are open to people with disabilities