Junior HR Executive (kuala Lumpur, Malaysia)

HR & Office Administration Assistant

Esker is a worldwide leader in AI-driven process automation software, helping financial and customer service departments digitally transform their source-to-pay (S2P) and order-to-cash (O2C) cycle. Companies use our cloud-based solutions to drive greater efficiency, accuracy, visibility and cost savings throughout their S2P and O2C processes.

Job Scope / Responsibilities:

1. Recruitment & Onboarding

• Assist in posting job advertisements across platforms.
• Screen resumes and coordinate interview schedules.
• Conduct reference checks and assist in issuing offer letters.
• Support onboarding activities.

HR & Office Administration

• Maintain and update employee records.
• Prepare standard HR letters.
• Manage HR documentation for audits.
• Support implementation of company HR policies.
• Monitor and ensure general upkeep of the office environment.
• Manage inventory and ordering of office supplies.
• Liaise with vendors for office services.

3. Payroll & Benefits Support

• Prepare monthly leave report.
• Prepare monthly payroll movement.
• Assist in administering statutory contributions.
• Assist employees with claims, benefits, and HR-related inquiries.

4. Employee Engagement & Welfare

• Support execution of engagement activities.
• Coordinate feedback or surveys.
• Assist in wellness or social responsibility programs.

5. Learning & Development

• Maintain training attendance records.
• Help organize training sessions.
• Track training completion.

6. Compliance & HR Policies

• Ensure HR practices comply with Employment Act 1955.
• Support audits and documentation for HR compliance.
• Assist in drafting and updating HR policies or SOPs.

7. Employment Pass (EP) & Foreign Worker Management

• Assist in compiling documents and submitting applications for Employment Passes.
• Liaise with relevant government authorities.
• Monitor the status of visa/pass applications.
• Maintain accurate records of expatriate documents.
• Support expatriate onboarding and compliance matters.
• Assist in applying approval letter from different government sectors.

Requirements:

• Diploma/Degree in Human Resources, Business Administration, or related field.
• 2 – 5 years of relevant experience in HR.
• Familiar with Malaysian labor laws and statutory requirements.
• Proficient in Microsoft Office. (especially PowerPoint)
• Good communication and interpersonal skills.
• Meticulous, well-organized, and able to maintain confidentiality with a high level of integrity.
• Proficient in both written and spoken English and Bahasa Malaysia; additional languages will be considered an advantage.