Senior Assistant - Operations

Administrative Position

This administrative position is responsible for providing support services to the maintenance department at the Nederland Terminal.

Essential Duties and Responsibilities:

• Performs general office tasks including opening and sorting mail, faxing, operating multiple phone lines, office and supply maintenance ordering, filing, general correspondence, meeting coordination.
• Responsible for clerical tasks required in preparation of routine correspondence and reports.
• Process check/payment requests.
• Orders parts, equipment, rental items
• Prepare/Collaborate on operating and maintenance work schedules as required with Operations Supervision, for a 24/7/365 operation.
• Tracking of expense reports and assist with reports & budget preparation including purchasing utilizing SAP.
• Maintain records related to terminal certifications, calibrations, equipment testing and regulatory agencies.
• Maintain maintenance purchase orders, spending and tracking records in SAP.
• Maintain records related to terminal maintenance testing equipment repair, calibration and certifications records
• Maintain records related to waste disposal and manifests and fuel usage at the terminal.
• Responsible for testing the alarm system, emergency notification and telephone verifications
• Other miscellaneous projects and duties as assigned.

Requirements:

• A High School Diploma or equivalent including 2+ years practical experience as an administrative support professional in a fast paced work environment.
• Advanced knowledge of office practices and procedures.
• Organizational and prioritization skills, ability to handle multiple tasks, good communication skills with both internal and external customers.
• The ability to work in a team environment as well as independently.
• Excellent interpersonal, oral and written communication skills, required.
• Solid computer skills utilizing MS Office Suites (Word, Excel & Power Point) and familiarity with various management systems including SAP and APTTUS.

Preferred Qualifications:

• Previous experience supporting an executive / senior level manager, highly preferred.
• Notary.

Working Conditions:

• Usually, normal office working conditions.
• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
• Occasional overnight travel may be required.
• Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.