C004540 Principal Assistant (project Support And HSMO) (NS) - WED 7 Jan

Principal Assistant (Project Support And HSMO)

Deadline Date: Wednesday 7 January 2026

Location: The Hague, NL

Total Scope of the Request (hours): 1672

Required Start Date: 9 February 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties & Role:

Portfolio, Programme and Project Support

Makes sure that support services are delivered effectively across portfolios and projects.

Applies and recommends appropriate control solutions for planning, scheduling and tracking project activities.

Configures and maintains project management tools, and provides clear guidance on related procedures, processes and techniques.

Offers basic advice and clarification on the development of individual project proposals.

HSMO Tasks

Assists to maintain information registers and makes sure data is kept up to date.

Supports users in locating, saving and organizing information in line with established guidance.

Escalates any concerns or issues with information handling to senior team members.

Assists with straightforward data-quality activities, such as correcting file names or updating metadata.

Resource Management

Assists in the effective planning, coordination and control of project resources.

Helps to ensure that resources are allocated and monitored appropriately so that project deadlines are met.

Business Administration

Assists the team or manager in gathering and providing the information needed to support ongoing team processes.

Helps to plan and prepare for meetings.

Sets up and offers clear guidance on software, procedures, processes, tools and techniques for administration and workplace productivity.

Liaises and coordinates activities across functions.

Updates and maintains office policies and procedures.

Additional Duties for This Post:

Customer-facing duties:

Providing information about the organization's services, facilities, or procedures.

Administrative and coordination duties:

Scheduling and confirming appointments, meetings, or reservations.

Organising, updating, and maintaining files, records, and basic databases or spreadsheets.

Preparing and internally coordinating Statements of Work (SOW), for release to agency customers.

Contributing as needed in project delivery: review project documents, site implementation, change management, risk & issue management etc.

Preparing and maintaining project plans (including service now activities)

Assisting in resource allocations;

Create, maintain and administer project plans, as needed, on behalf of Project Managers;

Coordinate with Resource Managers in respect to availability of resources to undertake activities on projects;

Monitoring project performance, and approving time from resources;

Maintain project portals and document libraries;

Report on project status;

Performs other duties as may be required.