C004375 Senior Assistant (accounting Services) (NS) - FRI 17 Oct

Senior Assistant (Accounting Services)

Deadline Date: Friday 17 October 2025

Location: Brussels, BE

Time On-Site: 70%

Total Scope of the request (hours): 200

Required Start Date: 24 November 2025

End Contract Date: 31 December 2025

Required Security Clearance: NATO SECRET

Duties & Role:

Under the direction of the Senior Administrator (AP/AR) the incumbent will perform duties such as the following:

• Assist in developing policy, procedures, and document processes with and on behalf of the Senior Administrator, for higher level management review as required. Draft correspondence;
• Identify and implement opportunities for process improvement;
• Maintain the NCI Agency Customer Data Management;
• Implement and execute the Accounts Receivable process, and handling customer invoices and credit notes. Resolving day-to-day operational issues;
• Process all receivables transactions in accordance with NATO Financial Regulations (NFRs), Financial Rules and Procedures (FRPs), Agency Directives and guidance, and contractual conditions;
• Maintain proper accounting records, such as correct entries in the AR sub-ledger, and supporting files for accounts receivable transactions;
• Process, validate and complete accounts receivable transactions, ensuring they are recorded on the proper customer accounts, revenue and receivables general ledger accounts, and project dimension;
• Monitor the open AR transactions balances and their aging balance to ensure that these are collected within their related customer payment terms, liaise for credit collection with Treasury section.
• Reconcile the AR sub-ledger with the General Ledger, and the underlying feeder systems (e.g. project billing module);
• Prepare reports on the processing of AR invoices and customer aging;
• Liaise with other parts of the Agency and/or Customers to resolve any problems with the processing of AR invoices, and provide them with regular customer account statements;
• Assist in preparing the Agency's Annual Financial Statements and responding to IBAN (External Auditor) enquiries;
• Work independently without supervision;
• Deputize for higher grade staff, if required;
• Performs other duties as may be required.