2026 - 0005 C3 Policy Directive Roadmap Development Support Service - THU 29 Jan - Remote Eligible

Bidding Instructions - Technical Proposal

Bidder shall submit a proposal clearly providing the following information:

a. CV and attestation of the assigned resource(s) for the project that meeting the requirements as per para.9. Each CV shall contain accurate contact details for reference person for each of the listed professional experiences relevant to this Statement of Work

b. The Proposal shall contain also, minimum the following:

• Relevant experience in the review and development of C4ISR related Policies and Directives, with an emphasis on interoperability: list 3 (three) specific projects in the last 5 years that demonstrate this experience, including details about objective, output, outcome and your role.
• Relevant experience in engaging with domain experts and conducting data collection through interviews: list at least 2 (two) specific projects in the last 5 years that demonstrate this experience, including details about objective, output, outcome and your role.
• Relevant experience working in NATO committees and working groups, with focus on capability development and interoperability: list the groups where this experience was gained the in the last 5 years, and the type of activity undertaken
• Experience in using, configuring and updating a Wikimedia Semantic Media Wiki (i.e. Tidepedia): List at least 2 (two) examples of wiki pages/sites where this experience has been demonstrated
• Prior experience of working in international and military environments.

Deadline Date: Thursday 29 January 2026

Requirement: C3 Policy, Directive, and Digital Roadmap Development Support Service

Location: Off-Site

Note: Please refer to your Subcontract Agreement, article 6.4.1.a, which states "Off-Site Discount: 5% (this discount is applicable to all requirements, and applies when the assigned personnel are permitted to work Off-Site, such as at- home)". Please be sure to price this discount in your overall price proposal when submitting bids against off-site RFQs

Period of Performance: As soon as possible but not later than 02 March 2026 through 31 December 2026

Required Security Clearance: NO SECURITY CLEARANCE REQUIRED

1 OVERALL PROJECT SCOPE

The NATO Communications and Information Agency (NCI Agency) located in The Hague, The Netherlands, is providing technical support to the NATO HQ Cyber and Digital Transformation (CDT) Division to provide technical expertise regarding development of C3 Policies, and Directives; development and implementation of the Digital Interoperability Roadmap; and support to ongoing Policy Gap Analysis.

The Chief Technology Office (CTO) has a requirement for a subject matter expert (SME) to prepare the specific deliverables in the CDT 2026 Programme of Work (POW).

2 WORKSTREAMS AND TASKS

This Statement of Work (SoW) covers two main Service streams:

Service stream 1: Tasks resulting in deliverables related to development of Policies and implementation Directives and Policy Gap Analysis.

Service stream 2: Tasks related to development of the Digital Interoperability Roadmap and monitoring and addressing specific activities from the Roadmap for the Interoperability Profiles Capability Team (IPCaT) of the Digital Policy Committee (DPC).

3 ACTIVITIES AND DELIVERABLES

3.1 Activities

Under the direction of the project manager or assigned task leader, the selected consultant is required to conduct the following activities:

• Proposing changes to the following set of NATO's implementation directives: Interoperability, Technical Directive for Interconnectivity of NATO CIS, and Identity, Credential and Access Management (ICAM).
• Proposing changes to the existing approach for the C3 Policy compliance mechanism and support implementation of the approach approved by CDT.
• Proposing changes to C3 Policies, implementation Directives and Roadmaps to reflect based on actual identified cases where extant Digital Policy (or the lack of it) hampers the delivery of modern digital capabilities/ ICT services.
• Engaging with domain experts in NATO, e.g. through surveys and workshops, with the objective to capture and document information needed to prepare the deliverables specified in section 3.2.
• Preparing meetings, setting agendas, engaging with representatives, manage action lists, prepare working papers and presentations, and orchestrate required SME expertise.
• Contributing to the activities from to develop and update the Digital Interoperability Roadmap assigned to NCI Agency through the CDT 2026 POW, including:
• Conducting data collection through interviews with SMEs
• Maintain all data from SME interviews is maintained in the DIOR Wiki, with potential recommendations managed as DIOR Tasks for processing
• Preparing an updated version of the IO roadmap for presentation to the DPC
• Attending IP CaT meetings to progress DIOR development.
• Contributing to the development and maintenance of the wiki-based toolset to monitor and report of status and progress regarding to specified activities from the Digital Interoperability Roadmap.
• Contributing to the development of actions assigned to the IPCaT under DIOR Baseline 2, including the development of the interoperability exchange format standard.

3.2 Deliverables

All of the defined deliverables are presentations and reports, which will be delivered in standard office document formats, or updates and inputs to the DIOR Wiki platform hosted in Tidepedia (Semantic Media Wiki Platform managed by HQ SACT).

The following specific deliverables are expected from this statement of work:

1. Policy & Directive Development and Gap Analysis Support

1.1. Delivering the plan for capturing the proposed changes for three directives. Produce a plan for each of the three directives identifying timelines, milestones, stakeholder groups and the proposed approach to maintain traceability. The identified three directives are listed below, but this could potentially change based on any new requests and priorities from CDT (Feb):

• NATO Enterprise C3 Interoperability Directive,
• Technical Directive for Interconnectivity of NATO CIS.
• Identity, Credential and Access Management (ICAM).

1.2. Updating versions of the following Directives (finalized MS Word documents using track changes, with incorporated documentation of changes and traceability to SME inputs)

1.2.1. NATO Enterprise C3 Interoperability Directive, (Mar)

1.2.2. Technical Directive for Interconnectivity of NATO CIS. (Jun)

1.2.3. Identity, Credential and Access Management (ICAM). (Nov)

1.3. Proposing changes to the existing approach for the C3 Policy compliance mechanism (Jun)

1.4. Proposal for changes to C3 Policies, implementation Directives and Roadmaps to reflect based on actual identified cases where extant Digital Policy (or the lack of it) hampers the delivery of modern digital capabilities/ ICT services (Jun)

2. DIOR Deliverables

2.1. Report capturing the planned updates to the Interoperability Roadmap Toolset. (Mar)

2.2. Q1 Report summarizing support to IPCaT Actions under DIOR BL2 (Mar)

2.3. Report on participation and outcomes from IP CaT Meeting #52 (May)

2.4. Delivery of DIOR BL3 Data (May)

2.5. Q2 Report summarizing support to IPCaT Actions under DIOR BL2 (or BL3 if approved)

2.6. Report on participation and outcomes from IP CaT Meeting #53 (Sep)

2.7. Q3 Report summarizing support to IPCaT Actions under DIOR BL3 (Sep)

2.8. Reporting on participation and outcomes from IP CaT Meeting #54 (Nov)

2.9. Q4 Report summarizing support to IPCaT Actions under DIOR BL3

2.10. Reporting summarising the completed updates to the Interoperability Roadmap Toolset. (Dec)

2.11. Development of the Standard Interoperability Testing Information Exchange Format.

2.11.1. Deliver the plan for the Produce a plan identifying timelines, milestones, stakeholder groups and the proposed approach (Mar)

2.11.2. Deliver first version of the standard (Jun)

2.