Administrative Assistant - A&D Service

Administrative Assistant

S.A. Comunale is seeking an Administrative Assistant to support our Alarm and Detection Service department.

Provide administrative support to the Alarm & Detection Department. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project based work. Project a professional company image through in-person and phone interaction.

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.

With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Essential Duties & Responsibilities

• Create and maintain office records, work tickets and accrual work sheets for invoices.
• Schedule manpower for each job accordingly.
• Perform basic accounting functions such as billing, accounts receivable, accounts payable.
• Create and modify documents such as meeting minutes, proposals, quotes and miscellaneous correspondence.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments.
• Distribute UPS/Fed Ex/Airborne packages and incoming mail and prepare outgoing mail.
• Order material and equipment for field personnel.
• Coordinate manpower, purchasing, inventory, and customer service.
• Prepare and send weekly payroll report information for department managers and employees in Alarm and Detection department.

Qualifications

• High School Diploma or GED is required.
• 3+ years' administrative experience is required.
• Experience in a construction field a plus.
• Proven knowledge of Microsoft Office Software (i.e. Word, Access, and particularly Excel) is required.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

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