Marketing Events Coordinator - Dynamic Engineering

Events Coordinator

We are seeking a detail-oriented and proactive Events Coordinator to manage and coordinate trade shows, conferences, meetings, and client events. The ideal candidate will also lead pre-event strategic planning and post event debriefing sessions to ensure that we are continuously attending the most relevant events to align with our business objectives.

Responsibilities:

• Gather information for event requests to send for approval
• Coordinate and facilitate pre-event strategy meetings with internal stakeholders to define objectives, target audiences, and key messaging
• Set strategy meetings with Client Managers to review attendee lists/current contacts in CRM
• Work with the Marketing Team to ensure consistent branding and messaging in all materials (including collateral, signage, pre-event correspondence, post event correspondence, etc.)
• Manage logistics for conferences, trade shows, and internal client events
• Execute registrations and secure accommodation for attendees
• Lead post-event debriefs to gather feedback, assess ROI, and identify areas for improvement
• Perform tracking to ensure consistent follow-up efforts by technical staff
• Prepare detailed post-event reports for the Head of Marketing for a quarterly discussion with the Board of Directors
• Maintain a calendar of industry events and research potential new events
• Track and reconcile event budgets and expenses
• Willingness to assist with other marketing tasks and initiatives as needed

Qualifications:

• 5 years' experience with professional service consulting firms (multidisciplinary engineering preferred)
• B.S. in Marketing or similarly relevant degree
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint.
• Familiar with CRM software (Deltek specifically is a plus)
• Strong organizational skills
• Ability to manage multiple projects simultaneously
• Excellent written and oral communication skills
• May require occasional travel to NJ and PA office locations

What We Offer:

We strive to provide a great company culture consisting of a variety of team building events: trivia nights, softball and volleyball leagues, mini golf tournaments, BBQ's, happy hours, poker nights, catered weekly staff meetings, surfboard lending programs, and much more. We offer a competitive compensation plan including: • Health Insurance Benefits • Disability and 401k Retirement Accounts • Paid Vacation and Sick Time • Paid Holidays • Parental Leave • Tuition Reimbursement • Pathways for Career Advancement The salary range for this position is $70 - $75k.