Operations Coordinator

Operations Coordinator

We're looking for a highly organized, proactive, and resourceful Operations Coordinator to join our fast-growing startup, Dusty Robotics. In this role, you'll provide high-impact onsite support to our C-level leaders while also keeping our office operations running smoothly. You'll be at the heart of our leadership team and company culture — anticipating needs, solving problems before they arise, and helping things run like clockwork.

This is a great opportunity for someone who thrives in ambiguity, loves wearing multiple hats, and brings positive energy to every task — big or small.

Role Responsibilities

Executive Support (Approximately 2/3 of the role)

• Provide on-site support to at least five C-level leaders, owning calendar management, travel booking, and meeting logistics with speed and precision.
• Coordinate complex, cross-functional meetings and leadership off-sites — managing invites, agendas, and follow-ups.
• Prepare internal docs, decks, and briefs to keep execs organized and aligned across company priorities.
• Act as a liaison between execs and internal/external stakeholders, handling communication with professionalism and discretion.
• Manage expense reports, reimbursements, and vendor payments.
• Support key hiring and onboarding efforts for exec team hires and their departments.
• Anticipate needs — you'll be their right hand, keeping things from falling through the cracks.

Office Coordination (Approximately 1/3 of the role)

• Keep our Mountain View office running smoothly — manage supplies, equipment, mail, vendors, and overall space vibe.
• Plan occasional team events and celebrations (onsite and virtual), partnering with HR/Operations to bring culture to life.
• Own office communications and logistics (e.g. closures, visitors, IT needs, last-minute scheduling shifts).
• Be the go-to person for office-related questions — from "Where's the HDMI cable?" to "Who do I contact for building access?"
• Assist and support HR/Recruiting with coordination, scheduling and setting up onsite interviews as well as new hire setup and workspace readiness in partnership with IT and Ops.
• Help drive office-related projects like space planning, swag orders, or refresh initiatives.

Requirements

• 3+ years of executive assistant and/or administrative support experience.
• 2+ years of office or operations management experience in a fast-paced environment.
• A natural problem-solver with strong prioritization and time management skills.
• Skilled at juggling multiple stakeholders, personalities, and shifting priorities without dropping balls.
• Tech-savvy and quick to learn tools like Google Workspace, Slack, Zoom, and our ATS/HRIS platforms.
• Discreet, trustworthy, and comfortable handling sensitive information.
• Not afraid to roll up your sleeves and tackle whatever needs doing — big or small.
• A great communicator who brings clarity, calm, and a sense of humor to everything you do.
• Strong organizational and multitasking skills—you thrive on keeping things moving.
• Excellent written and verbal communication.
• Valid driver's license.

Why You Should Join:

In joining our team, you'll become an important part of a small and fast-growing company. We are daring to accomplish something big, do you want to be a critical part of Dusty's success? We are deeply committed to our mission, and we believe in removing roadblocks that distract us from reaching our goals.

To that end, we offer an unlimited vacation policy, a 401k with employer match, reasonable work hours, and flexible schedules. We know that our best work happens when we feel well-rested and capable of focusing all of our energy on making Dusty successful!

Strong, effective teams are composed of people with a diverse set of backgrounds and experiences who bring a variety of perspectives to their work. We actively encourage applications from a diverse pool, including those from historically under-represented groups such as women, people of color, people who identify LGBTQ, people with disabilities, and immigrants.

Our Code of Conduct:

Dusty Robotics exists to serve a wide variety of customers from all walks of life. We believe that our mission is best served in an environment that is friendly, safe, accepting, and free of intimidation or harassment. We do not tolerate abusive behavior.

*We are not accepting unsolicited resumes from third-party recruiters or agencies