V105 - Probate Legal Support Specialist - Remote Eligible

V105- Probate Legal Support Specialist

Job Duck is a virtual staffing company that matches candidates to work from home for a single U.S.-based business, in most cases a law firm.

Job Description:

Summary: If you're someone who thrives on precision, organization, and making a meaningful impact in people's lives, this role is for you. As a Probate Paralegal, you'll be the steady hand guiding families through the legal process of opening and managing probate estates. Your attention to detail and proactive communication will ensure every step is handled smoothly and with care. This position is ideal for someone who enjoys juggling multiple tasks, solving problems independently, and being a reliable support to both clients and legal teams.

Monthly Compensation: 1,150 USD to 1,220 USD.

Responsibilities include, but are not limited to:

• Complete and file forms and pleadings to initiate probate estates
• Coordinate signatures from clients and heirs via mail or email
• Request checks from personal injury attorneys for filing, publication, and bond costs
• Review all received pleadings for proper signatures
• E-file petitions and supporting documents
• Schedule and prepare for court hearings
• Send notices and courtesy copies ahead of hearings
• Maintain and organize online court files
• Save and distribute court orders
• Track case progress in Actionstep and ensure correct workflow steps
• Notify clients and heirs when an estate is opened
• Order publications for claims and unknown heirs
• Prepare annual status reports and correspondence
• Monitor daily mail digest and respond accordingly
• Send disallowance notices for creditor claims
• Request court coverage via Docketly when needed
• Respond to phone and email inquiries within 24 hours
• Provide regular status updates to internal teams and personal injury firms
• Report delays and track key milestones such as document filing and hearing schedules
• Update calendars and follow naming conventions for all cases

Key Skills, Traits and Values:

• Self-directed and highly organized
• Quick learner with a proactive mindset
• Detail-oriented and accurate
• Positive and collaborative attitude
• Strong problem-solving abilities
• Comfortable managing multiple tasks under tight deadlines
• Communicates clearly and reliably
• Takes initiative and ownership of responsibilities
• Invests in continuous learning and improvement
• Builds rapport with clients, attorneys, and team members

Requirements:

• Minimum of 1 year of experience as a legal assistant, or in a legal support role and/or related Bachelor's degree in legal studies
• Advanced English skills (both written and spoken)
• Ability to self-manage and avoid shortcuts
• High level of organization and accountability
• Willingness to report errors with proposed solutions
• Timely communication (calls returned within 24 hours)
• Commitment to meeting deadlines and maintaining quality

Software:

• Actionstep (expert-level proficiency preferred)
• Docketly (for court coverage requests)
• E-filing platforms and document management systems

Working Schedule:

Monday to Friday, 9:00 AM to 5:00 PM Timezone: Eastern Standard Time (EST). U.S.

Languages: English, Spanish

We believe that every great person deserves a great job. This position is home-based, allowing you to work from the comfort of your own home. So, take the first step and apply now!

Our application process involves multiple stages, and submitting your application is just the beginning. Every candidate needs to successfully pass each stage to become part of our team. Please keep an eye on your email and WhatsApp for the next steps, as we'll assign someone to guide you through the application process. Be sure to check your spam folder as well.