V105 - Legal Operations Coordinator - Remote Eligible

V105 - Legal Operations Coordinator

Job Duck is a virtual staffing company that matches candidates to work from home for a single U.S.-based business, in most cases a law firm.

Job Description:

Summary: If you're someone who thrives on keeping things organized and running smoothly, this role is for you. You'll be the go-to support for attorneys, helping manage cases, coordinate with clients, and ensure legal documents are accurate and timely. Your attention to detail and ability to juggle tasks will make a real impact every day. This position is perfect for someone who enjoys being part of a collaborative team and finds satisfaction in making others' work easier and more efficient. Monthly Compensation: 1,150 USD - 1,220 USD

Responsibilities include, but are not limited to:

• Prepare, format, and proofread legal documents, including pleadings, contracts, and estate planning documents.
• Manage attorneys' calendars, schedule client meetings, court dates, and deadlines.
• Handle correspondence, including emails, phone calls, and mail distribution.
• Maintain and organize digital and physical case files in compliance with firm procedures.
• Communicate professionally with clients, providing updates and gathering necessary documentation.
• Assist with client intake by collecting information, preparing forms, and setting up files.
• Draft and send engagement letters, follow up on document requests, and ensure timely responses.
• Coordinate document signing and notarization appointments.
• File legal documents with the appropriate courts and agencies.
• Track case deadlines and ensure compliance with court rules and procedures.
• Prepare and organize trial and hearing materials as needed.
• Assist with time entry and billing procedures. Coordinate office supply inventory and vendor relationships.
• Support attorneys in managing workflow and prioritizing tasks efficiently.

Key Skills:

• Legal document preparation and proofreading
• Calendar and deadline management
• Client communication and intake
• Court filing and compliance
• Billing and office coordination
• Organized and detail-oriented
• Tech-savvy and adaptable
• Discreet and professional
• Clear communicator
• Team-focused and proactive

Requirements:

• Prior experience as a legal assistant, preferably in family law and/or estate planning
• Strong knowledge of legal terminology, court procedures, and document formatting
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion

Software:

• Legal software (Clio, MyCase, or similar)
• Microsoft Office Suite
• Document management systems

Working Schedule:

• Monday to Friday
• 8:00 AM to 5:00 PM Timezone
• Pacific Standard Time (US)

Languages:

English

We believe that Every Great Person Deserves a Great Job. This position is home-based, allowing you to work from the comfort of your own home. So, take the first step and apply now!

Our application process involves multiple stages, and submitting your application is just the beginning. Every candidate needs to successfully pass each stage to become part of our team. Please keep an eye on your email and WhatsApp for the next steps, as we'll assign someone to guide you through the application process. Be sure to check your spam folder as well.