V104 - Intake Support Administrator - Remote Eligible

V104 - Intake Support Administrator

Job Duck is a virtual staffing company that matches candidates to work from home for a single U.S.-based business, in most cases a law firm.

Job Description: Summary Step into a role where your attention to detail and coordination skills make a daily impact. You'll be the go-to person for organizing depositions, client meetings, and speaking events—ensuring everything runs smoothly and on time. Your work will help streamline medical record retrieval and support a system that simplifies how legal teams access critical information. If you enjoy being proactive, communicating clearly, and keeping things moving behind the scenes, this role is for you. Monthly Compensation: $1,150 USD to $1,220 USD. Responsibilities include, but are not limited to:

• Schedule and coordinate depositions, client meetings, and speaking events
• Prepare and organize documents required for scheduled events
• Input medical provider information into the case management system
• Coordinate medical record retrieval with third-party providers
• Oversee and support the automated medical records request system
• Maintain accurate and timely updates in the case management system

Key Skills, Traits and Values:

• Strong organizational and scheduling abilities
• Clear and professional communication skills
• Detail-oriented and proactive mindset
• Comfortable working independently and collaboratively
• Values efficiency, reliability, and consistency
• Enjoys supporting legal and medical coordination processes

Requirements:

• 1 year of experience in scheduling and/or administrative coordination
• Experience supporting executive-level scheduling and document workflows
• Familiarity with legal or medical documentation processes is a plus
• Ability to manage multiple tasks and deadlines
• Excellent written and verbal communication

Software:

• Calendar: Outlook
• Case Management System (training provided)

Working Schedule: Monday to Friday, 9:00 AM – 6:00 PM EST. Timezone: EST (Georgia), US.