V101 - Executive Legal Operations Assistant - Remote Eligible

V101- Executive Legal Operations Assistant

Job Duck is a virtual staffing company that matches candidates to work from home for a single U.S.-based business, in most cases a law firm.

Job Description: Summary If you're someone who thrives in a fast-paced, detail-oriented environment and enjoys being the backbone of a dynamic legal team, this role is for you. As an Executive Legal Operations Assistant, you'll play a key role in keeping operations smooth—from managing client workflows to supporting financial processes and internal communications. You'll be the go-to person for organizing, coordinating, and problem-solving across departments. This position is ideal for someone who's proactive, professional, and passionate about creating order and clarity in a collaborative setting. Monthly Compensation: 1060 USD to 1150 USD

Responsibilities include, but are not limited to:

• Develop, execute, and monitor CRM workflows including onboarding, offboarding, and logging interactions
• Conduct minor research to gather contact information and maintain CRM databases
• Track and analyze firm-wide performance metrics
• Support accounts receivable/payable tasks including invoicing, reviewing time entries, and processing payments
• Maintain records and enter financial data using Minute7, QuickBooks Online, and Excel
• Communicate with vendors to resolve service and payment issues
• Organize and maintain digital records, cloud storage, and email systems
• Schedule deadlines, appointments, and travel arrangements
• Assist with client intake and administrative communications
• Coordinate client deposits, documentation, and updates
• Support marketing efforts such as newsletters, ads, cards, and payments
• Help with internal hiring, onboarding, and team support
• Organize monthly team meetings and foster firm-wide collaboration

Key Skills

• CRM management and workflow automation
• Basic research and data entry
• Financial recordkeeping and invoice processing
• Calendar and travel coordination
• Vendor communication and issue resolution
• Marketing support and content coordination
• Customer-focused and service-oriented
• Highly organized and detail-oriented
• Clear and professional communicator
• Strong phone etiquette and interpersonal skills
• Discreet and trustworthy with confidential information
• Flexible and able to multitask effectively

Requirements

• 2-3 years of experience as an Executive Assistant
• Fluent in English (spoken and written)
• Prior experience in administrative or executive support roles
• Familiarity with CRM systems and financial tools
• Strong proficiency in Microsoft Excel and cloud-based platforms Software
• Minute7
• QuickBooks Online (QBO)
• Excel
• CRM platforms
• Cloud storage tools

Working Schedule: Monday to Friday, 8 AM to 5 PM EST

Timezone: EST (US)

Languages: English

We believe that Every Great Person Deserves a Great Job. This position is home-based, allowing you to work from the comfort of your own home. So, take the first step and apply now! Our application process involves multiple stages, and submitting your application is just the beginning. Every candidate needs to successfully pass each stage to become part of our team. Please keep an eye on your email and WhatsApp for the next steps, as we'll assign someone to guide you through the application process. Be sure to check your spam folder as well.