V101 - Administrative Support & Talent Specialist - Remote Eligible

V101 - Administrative Support & Talent Specialist

Job Duck is a virtual staffing company that matches candidates to work from home for a single U.S.-based business, in most cases a law firm.

Job Description:

Summary: Are you an organized and detail-oriented professional with experience supporting executives and a background in HR? If you thrive in a fast-paced environment and excel at managing multiple deadlines and projects with precision, this role is perfect for you. You will be a trusted partner, ensuring smooth day-to-day operations, coordinating events, managing schedules, and supporting HR-related activities. Your proactive approach and excellent communication skills will help you keep everything on track, making a meaningful impact every day. Join a role where your organizational talent and HR knowledge will be truly valued, offering you a chance to contribute to a dynamic team and grow your skills.

Monthly Compensation: $ 1060 - $ 1150 USD

Responsibilities include, but are not limited to:

• Managing executive emails and follow-ups
• Overseeing calendar and schedule management, including deadlines and events
• Planning and coordinating events and travel arrangements
• Handling billing and flipbook schedule
• Supporting HR functions and follow-up tasks
• Managing projects and ensuring project deadlines are met
• Attending meetings, taking notes, and follow-up on action items
• Managing multiple projects simultaneously with precision and efficiency

Key Skills:

• Fluent in English with exceptional communication skills
• Strong attention to detail and organizational skills
• Highly organized and reliable
• Proactive and capable of managing multiple priorities
• Excellent at follow-up and maintaining deadlines

Requirements:

• Previous support experience (at least 1 year) supporting executives or in an administrative role
• HR background or previous HR support experience preferred but not required must have relevant knowledge
• Excellent English language skills (both written and spoken)
• Experience managing emails, calendars, and schedules
• Own PC or laptop, reliable internet, and a quiet workspace suitable for remote work

Software:

• Email management tools
• Calendar apps (Calendly, Google Calendar, Outlook, etc.)
• Billing and scheduling software (if applicable)
• Meeting and note-taking apps

Working Schedule: 8:00 AM to 5:00 PM EST

Timezone: Central Standard Time

Languages: English, Spanish

We believe that Every Great Person Deserves a Great Job. This position is home-based, allowing you to work from the comfort of your own home. So, take the first step and apply now!

Our application process involves multiple stages, and submitting your application is just the beginning. Every candidate needs to successfully pass each stage to become part of our team. Please keep an eye on your email and WhatsApp for the next steps, as we'll assign someone to guide you through the application process. Be sure to check your spam folder as well.