Assistant Manager - Forwarding Finance - Global Service Centre

Assistant Manager - Forwarding Finance

Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally. With a dedicated, diverse and professional team of more than 111,000 employees from 159 nationalities, spanning 77 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that’s fit for the future. We’re rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.

What’s more, we’re reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we’re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer’s door.

DP World’s Global Service Centre (GSCs) are key enablers of growth delivering standardization, process excellence and expertise, and automation in areas of Finance, Freight Forwarding, Marine Services, Engineering and Human Resources, helping accelerate DP World’s growth and business transformation. As we experience exponential growth, there has never been a more exciting time to join us. Discover your next role here and change what’s possible for everyone! As an equal employer that recognizes and values diversity and an inclusive culture, we empower and up-skill our people with opportunities to perform at their best. Join us and be part of an amazing team that is transforming the future of world trade.

Role Purpose:

Responsible for managing the Authorization for Expenditures (AFE) process and supporting ad-hoc reporting. The role encompasses the review and processing of intercompany and third-party invoices, along with internal coordination across the Global Logistics pillar and Head Office.

The ideal candidate will have hands-on experience with ERP systems (Oracle Fusion and SAP), possess a strong understanding of Accounts Payable processes, and demonstrate a high level of efficiency, accuracy, and compliance when working across multiple systems and global teams.

Base Location:

Navi Mumbai

Reporting To:

Finance Manager-GSC

Key Role Responsibilities:

1. AFE (Authorisation for Expenditure) Management

• Prepare, track, and maintain AFEs for logistics-related expenses and capital projects.
• Ensure alignment with budgets and secure appropriate approvals via Oracle Fusion.
• Monitor AFE usage and support reporting requirements.

2. Invoice Processing & Coordination

• Receive, validate, and process vendor invoices related to freight, warehousing, customs, and transportation services.
• Match invoices to purchase orders, delivery confirmations, and AFEs using Oracle Fusion.
• Coordinate with the Vendor/Supplier Support Team to resolve invoice discrepancies and ensure timely processing.
• Collaborate with the Procurement Department for PO verification, pricing consistency, and contract reference checks.

3. Non-Payroll Expense Oversight

• Review and monitor non-payroll logistics expenses (e.g., fuel, tools, rentals, vehicle maintenance).
• Ensure expenses are correctly classified and routed for approvals.
• Support reconciliation and audit documentation for all logistics expenditures.

4. Workflow & Approval Management

• Oversee routing of expense submissions and invoices through Oracle Fusion’s approval hierarchy.
• Follow up with relevant internal stakeholders to avoid processing delays.
• Assist in maintaining workflow efficiency and adherence to policy.

5. Reporting & Compliance

• Generate regular reports on logistics spend, AFE utilisation, and outstanding invoices.
• Maintain compliance with internal control requirements and prepare for audits.
• Recommend improvements to reduce cost leakages and improve financial visibility within logistics operations.

Education & Qualifications:

• CA/Inter-CA/CMA Qualified in Finance, Accounting, Business Administration.
• 2–4 years of relevant experience, preferably in a logistics, transport, or supply chain environment.
• Hands-on experience with AFE processes, vendor invoice workflows, and non-payroll expense controls.
• Strong proficiency in Oracle Fusion ERP, especially Payables, Expenses, Procurement, and Approvals modules.
• Excellent coordination skills with HO Finance team, vendors, procurement, and internal departments.
• Solid knowledge of expense tracking, cost centers, and invoice processing.
• Cost Control, Budgeting & Variance Analysis
• Monitor and control logistics-related costs to ensure alignment with approved budgets.
• Collaborate with Finance and Operations teams to prepare and manage logistics budgets.
• Conduct variance analysis to identify deviations from budgeted figures and investigate root causes.
• Provide actionable insights and recommendations to improve cost efficiency and reduce financial risks.
• Support month-end and year-end financial closing activities by providing accurate cost data and reconciliations.
• Implement cost control measures and contribute to continuous improvement initiatives in financial performance.

Preferred Skills:

• Familiarity with procurement workflows and contract alignment.
• Strong Microsoft Excel skills and Power BI

DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, gender, disability, race, religion or belief.