Project Operations Administrator

Project Operations Administrator

Systech International, a Dover Company, is a trailblazer in safeguarding global supply chains through digital traceability, serialization and compliance. Celebrating 40 years of product innovation and setting global standards for a range of industries, including pharmaceuticals, medical devices, nutraceuticals and consumer packaged goods. We are seeking a Project Operations Administrator to act as the central link between Project Management, Finance, and external Partners. This role provides essential organizational and business process support within the Project Management Office (PMO), who will be responsible for the end-to-end administrative lifecycle of projects—from initial order entry and resource scheduling to revenue recognition and final audit.

Responsibilities:

• Project Initialization & Setup: Review new orders, quotes, and MSAs for accuracy; set up projects in NetSuite and SPP, assign personnel to projects, and establish milestone billing.
• Financial Tracking & Revenue Recognition: Manage weekly timesheet status checks for resources, reconcile booked hours vs. actual entries, and submit weekly reports to Finance to trigger revenue recognition.
• Resource & Partner Management: Coordinate resource assignments two weeks in advance, manage vendor Purchase Orders, and handle resource onboarding/renewals in the Beeline system.
• Compliance & Audit: Conduct comprehensive project audits (Finance and Professional Services) to ensure all milestones are triggered, documentation is complete (POL), and hardware/quotes are resolved before formal project closeout.
• Budget & Error Resolution: Identify and fix incorrect item codes, work with PMs to manage and correct project overruns, such as perform timesheet adjustments, and review NOCs.
• Process Improvement: Identify routine problems in current work processes and propose solutions to supervisor to improve departmental efficiency.

Essential Skills:

• Attention to Detail: Ability to audit complex sales orders and legal documents for billing accuracy.
• Communication: Strong ability to interface between Finance, Project Managers, and third-party Partners.
• NetSuite
• Microsoft office apps, especially Excel
• Acts in a manner consistent with Dover core values

You'll only be the right candidate if you are aligned to our values and culture:

• Is visionary and understands how to execute on the vision
• Be willing to jump in and be "hands on"
• Winning through customers
• High ethical standards, openness and trust
• Expectations for results
• Respect and value people

Work Arrangement: Full Time

All qualified applicants will receive consideration for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.