HR Administrative Assistant

HR Administrative Assistant, Full-time Temporary

Reports to: Director of Human Resources

Location: Catholic Center, Diocese of Venice Inc. | Venice, Florida

Classification: Hourly/Nonexempt

Overview: This position provides secretarial and administrative support to the Catholic Centers HR office and requires an experienced administrative assistant who has supported a senior executive in a corporate setting. Special note: this is a full-time temporary position starting immediately through the end of January 2026.

Job Responsibilities

• Answer incoming phone calls.
• Receives, greets and directs visitors to the HR office.
• Manage multiple high-volume calendars and schedules.
• Manage all international and domestic travel arrangements.
• Manage all confidential and important documents.
• Interacts with sensitive and confidential issues.
• Database updates.
• Prepare appointment letters, rosters, emails and reports as needed.
• Assist with coordination of the Diocesan Pastoral Council, Presbyteral Council, Deans, and Independent Review Board, including meeting preparation, reserving conference rooms and ordering meals.
• Facilitate inventory control measures, purchasing, maintaining, and recording inventory for all supplies within office.
• Serves as an integral member of a support team.
• Other duties as assigned.