Commercial Operations Specialist

Commercial Operations Specialist

Diasorin is a global leader in diagnostic solutions, pushing the boundaries of science and technology to create cutting-edge tools that improve healthcare worldwide. With a legacy spanning over 50 years, we've earned our reputation for excellence by developing innovative diagnostic assays and instruments that are trusted by healthcare providers around the world. Our broad offering of diagnostic tests and licensed technology solutions, made available thanks to ongoing investments in research, positions us as the player with the widest range of specialty solutions in the sector and identifies us as the "Diagnostics Specialist."

Why Join Diasorin? Impactful work: When you join Diasorin, you become part of a team that's dedicated to improving lives. Your contributions will directly impact patient care, making a meaningful difference in the world. Global reach & innovation: Our work transcends borders. Joining Diasorin means collaborating with colleagues from all over the world, expanding your horizons, and contributing to global healthcare solutions at the forefront of the diagnostic industry. Diverse and inclusive culture: We believe in the strength of diversity and our inclusive culture reflects this commitment. We value your unique perspective and offer a supportive, collaborative environment where everyone can thrive.

Join our team: If you're passionate about innovation, diversity, and making a positive impact on healthcare, Diasorin is the place for you. We're looking for passionate and talented individuals who are ready to embrace new challenges and drive healthcare solutions forward. Are you ready to be part of a dynamic team that's shaping the future of diagnostics? Join Diasorin and become a catalyst for change in the world of healthcare. Apply today and be a part of our exciting journey toward a healthier, more connected world. Together, we can make an impact!

Job Objective: Managing supportive operations of various administrative, accounting, compliance, and daily operations of the office as well as supportive tasks for the sales and service departments.

Tasks & Responsibilities:

Accounting:

• Managing accounts receivable collections, ensuring timely payments
• Preparation of accounts payables payments for signature
• SAP entries for supplier invoices, collections, payments
• SAP updates
• Bank transactions
• Bank, customer, and supplier reconciliations
• Journal entries (JE) posting
• Reports to corporate

General Office Administration:

• Responsible for all things related to the functioning of the office including preparing for meetings, interfacing with the maintenance and cleaning staff, stocking of supplies, managing guest visits
• File maintenance and organization

Backoffice Support:

• Managing car fleet (12 cars)
• Calendar coordination

Backoffice Support for the Service Department:

• Managing the dispatch and documentation of GOPs for all teams
• Managing the process of sending RGAs to the company
• Ordering spare parts for the various warehouses of the technical team
• Ordering auxiliary equipment for the technical team

Backoffice Support for the Sales Department:

Marketing Coordination:

• Event Planning: Coordinating events in collaboration with our advertising and event production agency
• Design & Marketing Assets: Managing the production and coordination of marketing materials with our advertising and event production agency
• Content Ownership: Managing our broadcast content in close coordination with the commercial manager

Sales Support:

• Assisting with the preparation of price quotations

KPI Monitoring in Salesforce:

• Daily tracking of KPIs using Salesforce

Country Manager Support:

• Providing administrative support to the Country Manager

Compliance:

• AMAR Coordination
• GOP document dissemination and reader compliance
• Regulatory compliance
• Handling customer complaints

Education:

• High school diploma or higher education, preferably in fields related to business administration or accounting

Professional Experience:

• Experience in office management, administrative support, or similar roles
• Experience in financial administration and compliance

Knowledge and Skills:

• Excellent organizational and time management skills
• Practical communication skills, both written and verbal
• Ability to work under pressure in a dynamic environment
• Problem-solving and decision-making abilities
• Knowledge in basic bookkeeping
• Knowledge of bookkeeping or accounting software (e.g. SBO – preferred)
• Knowledge of ERP systems (SAP/Salesforce) favorable
• Proficiency in MS Office products

Personal Qualities:

• High level of responsibility and self-discipline
• Attention to detail and accuracy
• Proactive and able to work independently
• Flexibility and adaptability to change
• Teamwork skills and the ability to build relationships

Languages:

• Fluent in both English and Hebrew