Administrative Support Associate II - College Of Engineering, Deans Office

Administrative Support Associate II

Wayne State University is searching for an experienced Administrative Support Associate II in the College of Engineering, Deans Office at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

• Perform non-standard bulk typing in support of an assigned academic or administrative unit.
• Type grant proposals, abstracts, manuscripts, course materials, correspondence and University forms; compose straightforward correspondence from specific instructions.
• Maintain, modify and update records for assigned area; generate reports and spreadsheets with the use of appropriate software.
• Compile and calculate data concerning unit activities and personnel.
• Schedule appointments and meetings, take messages and reserve rooms for faculty and staff.
• Make travel arrangements and provide itinerary for clients, guests and visitors.
• Prepare and process nonacademic and selected academic personnel paperwork.
• Review paperwork and forms for accuracy and completeness using Human Resource System (HRS) for assistance and to provide necessary data.
• Perform basic bookkeeping duties requiring the use of the Financial Accounting System (FAS), internal billing systems and the General Billing System (GBS).
• Prepare and process billings, track requisitions and receive and post payments.
• Organize and monitor flow of proposals, applications and manuscripts through assigned office.
• May provide functional supervision to clerical support personnel. Distribute and review work. Train in appropriate office methods and procedures.

Unique duties:

This classification, found throughout the University, performs the full range of basic, routine secretarial duties. While the duties assigned are specific in nature, the incumbent is expected to exercise judgment in selecting the most appropriate method to follow in order to complete an assignment. Work activities necessitate good command of the English language and may involve knowledge of legal or limited medical or bilingual terminology. In addition, work activities also include the modification of reports and spreadsheets by using appropriate software. This classification is located in an academic and administrative office in a School, College, Division or Center/Institute at the University. This classification reports to and receives work direction from a professional or management level position. Position is for one-year and 100% soft-funded Position is essential to the Deans Office and is 100% in office, five days a week, Monday - Friday.

Qualifications:

High school graduate with some progressive clerical or secretarial experience or an equivalent combination of education and/or experience. Ability to operate standard office equipment including word processor, personal computer and software needed for storing, retrieving, formatting and integrating data. Experience providing functional supervision or work leadership desired. Good organizational skills. Ability to communicate effectively with others. May be required to use transcription skills. Ability to perform basic bookkeeping duties. Ability to type with speed and accuracy, including medical, legal or bilingual terminology. Typically, incumbents have held lower level clerical and/or secretarial positions.

School/College/Division: H0501 - Deans Office Engineering

Primary department: H0501 - Deans Office Engineering

Employment type: Regular Employee

Job type: Full Time

Job category: Staff/Administrative

Funding/salary information:

Compensation type: Annual Salary

Salary minimum: $32,007

Salary hire maximum: $38,404

Working conditions: This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply. Position is for one-year and 100% soft-funded

Job openings: Number of openings: 1

Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required. The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.