Procurement Agent, University Financial Services

Procurement Agent

University Financial Services is comprised of a group of experts in multiple fields. Our passion is working together and collaborating with other departments to reduce administrative burden on Faculty and Staff, so they can focus on supporting the education of our students. We strive to be a trusted and innovative partner delivering exemplary administrative services in support of the DU community. University Financial Services is committed to maintaining a work environment that encourages knowledge of, respect for, and development of skills to effectively engage with individuals from all communities.

Position Summary The Procurement Agent performs professional duties related to the compliant and accurate procurement of all goods and services for the University. Focus is on value added purchases for the University as well as high quality service provided to internal customers.

Essential Functions

• Act as a liaison to internal customers in matters pertaining to completeness and accuracy of purchase requisitions and purchase orders. Ensures purchase documents match contractually language negotiated by the University.
• Assist internal departments with resolution of PO/Invoice discrepancies
• Review bids and contracts for proper specifications and appropriate terms and conditions
• Explain and clarify purchasing guidelines and procedures, offer training opportunities when necessary
• Determine the appropriateness of emergency and sole-source purchases to ensure compliance with university guidelines/policies
• Review payment transactions for accuracy and compliance
• Meet with supplier representatives to keep informed of products and trends and develop excellent supplier relationships
• Understand interaction of P2P punchout catalogs with all requisition and purchase order policies
• Manage correspondence relating to specific purchases with vendor representatives
• Update supplier contact information for accurate purchase order delivery
• Answer inquiries from units and outside vendors regarding purchase order and requisitions
• Process change orders in a timely, compliant and accurate manner
• Exercise expertise on procure to pay system in order to support necessary job duties and accurately answer questions posed by University community

Other Functions

• Other duties as assigned. This position description is not intended to be an all-inclusive list of duties, responsibilities, or qualifications associated with the position.

Knowledge, Skills, and Abilities

• Understanding of procurement workflow and practices
• Knowledge of university policies
• Understanding and knowledge of business processes and systems
• Understanding and appreciation for automation and the use of technology as an enabler of high-quality services and performance levels
• Ability to participate in process re-engineering to develop best practices to enhance new software systems
• Demonstrated focus on customer service and compliance
• Excellent written and verbal communication skills
• Ability to work independently with minimal supervision
• Knowledge of higher education culture, governance, structures and mission
• Ability to resolve issues and bring new ideas and initiatives that improve the performance of the organization
• Experience managing multiple priorities in a fast-paced deadline driven environment
• Strong attention to details, including ability to explain details to non-experts
• Demonstrated strong organizational and time management skills

Required Qualifications

• High school diploma or equivalent
• 1 to 2 years of professional experience in a procurement role

Preferred Qualifications

• Bachelor's degree
• 2-4 years of direct experience in a purchasing role
• Experience in higher education working environment
• Professional procurement certification such as CPSM or CPPB
• Experience with Banner Finance
• Working knowledge of Jaggaer P2P platform

Working Environment

• Team oriented
• Collaborative
• Engaged, professional, supportive
• Challenge the status quo to seek highest levels of performance and service quality

Physical Activities

• Ability to sit in front of a computer for an extended period of time.
• Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs.
• Employees are held accountable for all functions of this position.

Work Schedule Monday-Friday, 8:00am - 4:30pm

In accordance with the University's flexible work policy, this position is eligible to be considered for partial remote work. Further details regarding this plan will be determined with the hiring manager and are dependent on the division and team specific needs.

Application Deadline For consideration, please submit your application materials by 4:00 p.m. (MST) January 9, 2025.

Salary Grade Number The salary grade for the position is 8.

Hourly Rate The hourly rate for this position is $25.55. The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range.

Benefits The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit, and ECO pass.

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital, family, or parental status, pregnancy or related conditions, national origin, disability, or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital, family, and parental status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the University's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the