Receptionist (dentons Business Services EMEA)

Dentons Business Services Emea Front Desk Coordinator

Dentons Business Services Emea serves as the operational backbone of Dentons, supporting the world's largest law firm in delivering exceptional service to clients across Europe, the Middle East, and Africa.

As a crucial component of Dentons' global network, our Emea business services team plays a key role in driving efficiency, innovation, and collaboration.

At Dentons Business Services Emea, we are committed to excellence in supporting legal professionals with cutting-edge solutions. Our dynamic and diverse team collaborates seamlessly to provide a wide range of services, including finance, IT, human resources, marketing, and more. We pride ourselves on fostering a culture of continuous improvement and adaptability.

Candidate profile:

• Dedicated and personable professional capable of managing front-desk operations and providing exceptional customer service.
• Able to handle a variety of tasks with a high degree of attention to detail and discretion.
• Ensure a welcoming environment for all visitors and staff.

Responsibilities:

• Serve as the primary point of contact for guests, employees, job candidates, and vendors, ensuring a positive first impression.
• Manage and support the front-desk and reception areas, including answering and directing phone calls, greeting visitors, and handling inquiries.
• Maintain a visitor log and issue visitor badges as necessary.
• Perform general administrative tasks, such as handling email, files, meeting minutes, mailings, and deliveries.
• Coordinate meeting-room calendars and schedule appointments.
• Keep reception and communal areas clean, stocked, and organized.
• Order office supplies, maintain inventory, and ensure equipment is operable.
• Maintain filing system, contacts database, employee lists, and inventories.
• Assist in coordinating on-site and off-site team events as needed.
• Provide administrative and clerical support to office staff and departments.
• Manage incoming and outgoing mail and deliveries.
• Be a proactive self-starter with excellent communication and organizational skills.
• Strong attention to detail and the ability to multitask effectively.
• Assist with basic bookkeeping tasks such as processing invoices and expenses.
• Provide ad-hoc support to staff members and departments.