Service Dispatcher

Service Dispatcher

Coordinates service dispatching, inventory, billing, payroll, and productivity to ensure a high level of customer satisfaction and an efficient, profitable department.

Essential functions include:

1. Courteously receives incoming service related calls from customers.
2. Schedules technicians for routine tune-ups and maintenance work.
3. Uses radio or cellular telephone to communicate with field technicians.
4. Utilizes computer system to input parts and labor information.
5. Reconciles billable and non-billable time for service technicians.
6. Coordinates the service contract program.
7. Assists in controlling parts inventory.
8. Coordinates Gas Check program.

Highly competitive compensation and industry-leading benefits include:

• Health insurance – premiums as low as $6 for full-time employees!
• Dental insurance and vision insurance
• Company provided life insurance, short-term and long-term disability
• 401(k) plan with company match
• Paid time off and paid holidays
• Tuition assistance for employees and scholarships available for employees' children
• Discounts on our products and services
• Opportunities for growth throughout our footprint.

Other tasks include:

Performs other work-related duties as assigned.

Education: A high school education or equivalent is preferred.

Contacts: Service dispatchers frequently deal with customers, other employees, the service manager, and any sales personnel.

Experience: Although no experience is necessary, some understanding of petroleum products, equipment, and basic service is beneficial.

Certification and Testing: No licensing or testing is required for this position.

Equipment Used: Normal office equipment is utilized including a computer terminal, personal computer, calculator, copier, fax machine, and telephone.

Decisions Made: This service dispatcher must plan and schedule technicians time. Routine cleanings and maintenance scheduling decisions are made by the dispatcher. More complex scheduling is made in consultation with the service manager. The dispatcher handles customer complaints and service related issues. Issues that cannot be satisfactorily resolved are referred to the service manager.

Safety Considerations: Safety considerations relate to proper ergonomics in an office setting including proper workstation and computer terminal setup.

Other attributes required include:

1. Good communication and listening skills
2. Planning and scheduling skills
3. Accuracy, organization, and attention to detail
4. Analytical skills
5. Dependability
6. Courteous demeanor and professional appearance
7. Flexibility to work overtime
8. Ability to work in a dynamic environment without distraction

Work Environment: Most of the work is performed in an office setting with controlled temperatures. The heating season is typically faster paced than the rest of the year.

Physical Requirements Analysis: The position requires frequent sitting with occasional standing and walking. There is frequent use of the fingers to write, input data into a computer system, and handle paperwork. There is frequent communication involving both speaking and listening. There is rarely a need to lift or move an object weighing more than 10 pounds. Assistance is available for lifting heavier items.